EFI Reception and Facilities Assistant

UE04 £22,630.00 - £24,715.00 Per Annum

Edinburgh Futures Institute

Open Ended Contract - Permanent: Full Time - 35 Hours per Week

2 Positions Available

We are looking for an experienced EFI Reception and Facilities Assistant with a positive, can-do attitude and a strong skill set in providing front-line reception and facilities support. You will work as part of our growing Edinburgh Futures Institute team, providing support to deliver a range of building-related operational processes.

The Opportunity:

The Edinburgh Futures Institute will be housed in the former Royal Infirmary of Edinburgh building on Lauriston Place, which the University has been restoring. The renovated Category A listed building will provide 21,300 m² of floor space, 6000 of which will be new construction. The multi-occupancy building will include teaching and event spaces, meeting rooms and other spaces to support hybrid working, a café, and office space for professional services staff, researchers and commercial partners.

This is an exciting time to join the Institute and the EFI team as we are currently preparing to open and operate the building in a phased approach from September 2023. The successful candidate will present a positive and professional image of EFI and the University, offering a welcoming, friendly and efficient front-of-house service as well as assisting with room bookings, events, facilities, space planning, and Health and Safety and Fire Safety procedures.

Your skills and attributes for success:

• First-class customer service skills, comfortable interacting with people at all levels;
• Experienced facilities assistant, proficient in office administration with a friendly, customer-focused approach;
• Ability to make quick, well-informed decisions and, where applicable, ability to ask others for advice;
• Strong communications skills (verbal and written);
• Well-organised individual with a proactive approach and ability to use own initiative;
• Excellent organisational and planning skills.

Click herefor a copy of the full job description.

To apply, please upload a current CV and personal statement detailing your suitability for the role and demonstrating how you meet the essential criteria for the role.

As a valued member of our team you can expect:

A supportive and creative team and an exciting, positive, challenging and rewarding place to work. We give you support, nurture your talent and reward success. You will benefit from a competitive reward package and a wide range of staff benefits, which includes a generous holiday entitlement, a defined benefits pension scheme,staff discounts, family friendly initiatives, flexible working and much more. Access our staff benefits pagefor further information and use our reward calculatorto find out the total value of pay and benefits provided.

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.

Interviews are expected to be held in mid-August.

If invited for interview you will be required to evidence your right to work in the UK. Further information is available on our right to workwebpages

On this occasion the University will not consider applicants requiring sponsorship for this role. International workers will therefore only be able to take up this role if they can demonstrate an alternative right to work in the UK.

At the Edinburgh Futures Institute we challenge, create, and make change happen. We are focused on tackling today’s increasingly complex issues and shaping a better tomorrow through education and research with a difference. We bring people and disciplines together to spark the unexpected and make new futures possible.

The Edinburgh Futures Institute (EFI) is a major strategic initiative of the University of Edinburgh. EFI offers a new approach to research, education and innovative partnerships. Collaborating with industry, government and communities to build a challenge-led and data-rich portfolio of activity that has demonstrable ethical, social, cultural, economic and environmental impacts.

EFI is an opportunity for schools and staff across the University to do different things, explore innovative methods and create new types of partnerships through teaching, engagement and research.