Scheme Secretary

Scheme Secretary

• 00086313

Head Office

We serve and protect those who serve and protect us. Attracting and retaining the sharpest minds is essential for a globally competitive Head Office Business. Our aim is to recruit the very best talent. At BAE we want to be the leading employer in defence and security for valuing diversity and inclusion. We care about difference in all forms and want to create an inclusive environment where everyone can be themselves and reach their full potential.

We welcome candidates from all backgrounds and particularly from sections of the community who are currently under-represented within our industry, including women, people from ethnic minorities, people with disabilities and LGBTQ+ individuals. We also want to be a preferred home for veterans and reservists.

At BAE Systems we are committed to supporting work life balance for all our employees and embrace a range of modern working practices, which aim to enhance flexibility for individuals whilst also enabling business performance. Flexibility provisions vary by role, but include; hybrid working arrangements, flexible working patterns and shift working.

Our Head Office Business

If you’d like to make a real difference where it counts, BAE Systems is the place for you.

From keeping soldiers, sailors and pilots safe to helping countries prosper, from developing the next generation of supersonic aircraft to investing in the next generation of super-smart talent – at BAE Systems, we work together to give our customers an essential edge in protecting the things that really matter. Lives, livelihoods, ways of life.

As part of the Head Office team, you’ll be at the heart of this endeavour – working closely with our air, maritime, land and cyber and intelligence businesses to support our customers around the world.

Join us and you’ll be encouraged and rewarded to excel in this important work. Apply your talent where it counts.

Scheme Secretary – Trustee Services

Would you like to provide secretarial support to the Board of Trustees of our UK pension schemes? We currently have an exciting and high-profile vacancy for a Scheme Secretary at our site in Farnborough. This is offered on a hybrid basis with office attendance around 2 days per week. The role includes travel to Stirling Square, London when the business requires.

As a Scheme Secretary, you will be responsible for playing a vital role in delivering high-quality governance and scheme management services to our Defined Benefit (DB) and Defined Contribution (DC) pension arrangements. You will be responsible for the organisation of our pension’s meetings (at least 50 meetings per annum.)

This varied role provides the perfect opportunity for someone who is maybe currently working within a smaller, in-house company with a step up into a large organisation, expanding upon knowledge and career progression.

Your main responsibilities as a Scheme Secretary will involve:

• Being responsible for providing BAE Systems pension schemes with high quality governance and scheme management services

• Interacting with the Head of Trustee Services, Scheme Managers, Group Pensions colleagues and Company Secretariat to effectively and efficiently:

• Plan and facilitate of all Board and sub-committee meetings;
• Prepare and distribute agenda packs, aligned to the forward-looking strategic business plans; coordinating actions
• Take and distribute minutes, and monitor progress of meeting actions;
• Prepare written resolutions of the Trustee and arrange execution of Deeds;
• Contribute to the continuous improvement philosophy;
• Ensure BAE Systems pension schemes are compliance with all legislation and regulation (including requirements of Company law);
• Deliver services set out in the Trustee plc agreement;
• Contribute to the development of the risk management framework;
• Support with maintenance of statutory books, records and accounts for Trustee Company including oversight of submissions required to Companies House, within deadlines stipulated
• Support the Chair in relation to procedural issues and the conduct of meetings;
• Deal with all formal correspondence on behalf of the Trustee
• Ensure adherence to all Company Law requirements associated with terms of appointment and decision making

Your skills and qualifications:

• Pensions Industry knowledge and experience (DB and DC)
  
• Experience of managing Trustee Boards and Pension Schemes
  
• Relationship and Stakeholder Management
  
• Minute taking to professional standard
  
• Experience of managing Trustee Boards and sub-committees in role as Secretary to the Trustee
  
• Secretary to the trustee’s qualification (desirable)
• Pensions qualification APMI or relevant equivalent (desirable)

What we are looking for in you:

You will always apply a collaborative approach to your work and be brave in nature as you confidently and professionally influence those that you work with. Your interpersonal and communication skills will be ‘second to none’ as you manage a variety of internal and external stakeholders, including senior executives. You will be highly organised and always planning, coordinating meetings a year in advance. You will be skilled in the art of minute taking and be able to upload to the systems.

Location:

Farnborough (Hybrid) with travel to Stirling Square, London as required

Salary

Competitive

Benefits:

Our employees receive an excellent benefits package which includes a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. We also offer a range of additional benefits such as flexible working, an employee assistance programme, Cycle2work and many local and national employee discounts. Some employees may also be eligible for an annual incentive.

BAE Systems:

BAE Systems is one of the world’s leading global defence, security and aerospace companies. We work at the cutting edge of technology, creating more than 100 new inventions every year for customers in over 100 countries.

Please be aware that many roles working for BAE Systems will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and/or your place of birth may limit those roles that you can perform for the organisation.

Due to the volume of applications we receive, we sometimes close our vacancies early. It is therefore advisable to apply as early as possible if you would like to be considered for a role with BAE Systems.