Project Administrator

Job content

If you are looking for experience across a range of services then this is the perfect role. You need to be a clear communicator, a problem solver with a positive attitude and flexible approach.

You will be responsible, among other things, for coordinating all administration tasks within a project, maintaining and updating the project schedule, monitoring progress, communicating to the project team and reporting on budget. Monitoring repairs inbox, uploading jobs, contacting contractors and working with facility team.

Job Purpose

Support facility manager to maintain the premises across enable to a compliant level.

Help the project meet quality standards and deliver on time and within budget.

Assist with preparing action plans, analysing risk and managing resources

Job Dimensions

The postholder will be required to work across the enable portfolio and be flexible to work evenings and weekends if required.

Responsible to the facility Manager, duties to include working closely with project team maximise project delivery and impact.

Main Duties And Responsibilities

Schedule meetings take minutes and follow up on actions.

Assist with planning, from start to finish of the project

Implement policies and procedures

Create weekly workflow

Track finances work on budget forecast

Report on team and project performance

Act as point of contact for the project team and facilitate communications

Assess project risk

Manage repairs and operations inbox, raising jobs, booking contractors, creating POs.

Support Facility Manager with reactive repairs and planned preventative maintenance.

Generic Duties And Responsibilities

To comply with all the Enable’s Codes of practice, including the code of conduct, and policies and procedures concerning data protection and health and safety.

To be committed to the promotion of equality, diversity and inclusion for others, both colleagues and clients; to work to create and maintain a safe, supportive and welcoming environment where all people are treated with dignity and their identity and culture are valued and respected and to report any instances of inappropriate behaviour or discrimination.

To be fully aware of and understand the duties and responsibilities arising from the Children’s Act 2004, the London Child Protection Procedures and Working Together in relation to child protection and safeguarding children and young people as this applies to your role within the council. To also be fully aware of the principles of safeguarding as they apply to vulnerable adults in relation to your work role. To ensure that your line manager is made aware and kept fully informed of any concerns which you may have in relation to safeguarding and/or child protection.

To carry out any other reasonable duties and responsibilities within the overall function, commensurate with the grading and level of responsibilities of the post.

Benefits

30 days Annual Leave (Plus Bank Holidays)

Free Gym membership

Cycle to Work Scheme

Life Assurance (3x Salary on death in service)

Season Ticket Loan

Pension

Reward Hub

Eye Care Vouchers

Weekly Wellbeing hour

Training and development opportunities

Quarterly all staff events