Executive Assistant

☞ UBS

View: 108

Update day: 01-06-2024

Location: London

Category: Executive management Part-time

Industry: Banking Financial Services Investment Banking

Job type: Part-time

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Job content

Job Reference #
241241BR

Job Type
Part Time

Your role
Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly? Do you like to connect with others and collaborate?

We’re looking for someone like that who can provide administrative support in a job share role within Global Markets, working two days per week. Your role will involve:

  • Diary management – co-ordinating, gate keeping, ensuring that schedules are adhered to whilst taking account of conflicting priorities and multiple demands on time
  • Building relationships with clients (internal and external) and their assistants
  • Working closely with, and providing back-up support to, other assistants in the area, covering for each other when necessary
  • Assisting in the preparation for various meetings
  • Preparation of international travel arrangements including flights, accommodation, foreign exchange, visa applications and detailed itineraries (operating within UBS Travel Policy)
  • Processing expenses and reimbursement through SAP in a timely manner for a large team
  • Liaise with numerous management offices and key departments across the Bank
  • Liaising with head-hunters to arrange interview schedules

Your team
You’ll be working in the Execution Services team within Global Markets in a job share role.

Your expertise
You have:

  • several years of administrative experience in a fast-paced, global environment
  • demonstrated proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
  • strong written and verbal communicator, comfortable interacting with colleagues at all levels
  • incredibly organized, with an innate sense of how to prioritize (you make lists and get things checked off)
  • able to work flexible hours, when needed

Organisation and excellent communication skills are vital to ensure a smooth transition from week to week between you and your job share partner.

About Us
Expert advice. Wealth management. Investment banking. Asset management. Retail banking in Switzerland. And all the support functions. That’s what we do. And we do it for private and institutional clients as well as corporations around the world.

We are about 60,000 employees in all major financial centers, in more than 50 countries. Do you want to be one of us?

Join us
We’re a truly global, collaborative and friendly group of people. Having a diverse, inclusive and respectful workplace is important to us. And we support your career development, internal mobility and work-life balance. If this sounds interesting, apply now.

Disclaimer / Policy Statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
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Deadline: 16-07-2024

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