Support Secretary
☞ Nottingham University Hospitals NHS Trust
View: 111
Update day: 26-04-2024
Location: Nottingham East Midlands
Category: Administrative / Clerical / Assistant IT - Hardware / Networking IT - Software Information Technology Health / Medical Care Doctors / Nurse
Industry:
Job type: Full-time
Salary: £20,330 - £21,777 a year
Job content
Mandatory Covid-19 Vaccines-All NHS workers who have social or direct face-to-face contact with patients and/or service users as part of their role will be required by law to be fully vaccinated (1st and 2nd dose) against Covid-19 by 1 April 2022, unless medically exempt. Please bear this in mind when making your application as where a role requires this, you will need to demonstrate that you meet this requirement during the recruitment process.
Job overview
All NHS workers who have social or direct face-to-face contact with patients and/or service users as part of their role will be required by law to be fully vaccinated (1st and 2nd dose) against Covid-19 by 1 April 2022, unless medically exempt. Please bear this in mind when making your application as where a role requires this, you will need to demonstrate that you meet this requirement during the recruitment process.
This is an exciting opportunity to join our Clinical Immunology and Allergy team, based at Queens Medical Centre.
You will be working as part of a team providing high quality audio typing and clerical duties for the department, working closely with the Specialty Medical PAs. Along with the administrative staff, the team consists of Consultants, Specialist Registrars, Nurse Specialists.
To understand the role in more detail, please read the attached job description and person specification documents.
Main duties of the job
You will be responsible for audio typing and transcription of clinical correspondence, along with the booking of appointments, clinics and speaking to patients.
You will be to demonstrate good spelling, punctuation and grammar. Knowledge of medical terminology would be an advantage, but is not essential.
You will deputise for the specialty PA during holiday periods, so need to be confident in speaking to patients, prioritising workloads and responding to deadlines. You will be able to use your own initiative and respond to queries appropriately.
You will have experience in the use of computer systems including Microsoft Office and Word. Experience of hospital systems including Winscribe, Medway PAS, NOTIS and CRIS would be desirable, but not essential as training will be given.
Working for our organisation
Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we service.
We particularly welcome applications from people who identify as Black, Asian and Ethnic Minority, or Disabled.
Detailed job description and main responsibilities
Please see the attached the Job Description and Person Specification for key duties and responsibilities.
Person specification
Qualifications
- RSA II typing /word processing or equivalent experience
- 4 GCSE’s or equivalent C or above – must include English
- Computer literate to ECDL standard or equivalent.
Experience/ Skils
- Proven audio typing experience
- Proven admin experience
- Experience in using Microsoft Office and Outlook
- Previous experience of working for the NHS
- Experience of using NHS systems eg Medway PAS and Notis
- Medical terminology
Communication and Relationship
- Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports
- Uses correct grammar and spelling
- Demonstrate understanding of confidentiality and data protection
- Demonstrate ability to work as part of a team
Analytical and Judgement skill
- Able to use judgement to make decisions in order to solve problems / enquiries
- Works in line with standard procedures
- Works in line with organisational goals and objectives
Planning/Organisation Skills
- Consistently works to high standards
- Works within prescribed deadlines
- Ability to plan and organise own time
Physical Skills
- Frequent use of VDU equipment
- Frequent sitting at a keyboard
Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Departmentconfidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£45 for enhanced and £28 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
Deadline: 10-06-2024
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