Job type: Full-time, Permanent

Salary: £22,816 - £24,336 a year

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Job content

Band 3

Main area
Orthotics Department, Therapy and Rehab Pathway
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
164-5229250-C
Site
Nottingham Universities NHS trust
Town
Nottingham
Salary
£22,816 - £24,336 pro rata per annum
Salary period
Yearly
Closing
Today at 23:59

Job overview

An exciting opportunity has arisen for a senior administrator to join this busy, friendly and supportive Orthotics department at NUH, the role will mainly be based at the QMC site but cross site working may be required. Applicants will need to be organised, enthusiastic and dedicated with excellent computer skills. The role is Monday to Friday, between 8am and 4.30pm.

The position will offer the chance to work with the Orthotic clinical and technical team, to provide the admin support required for excellent patient experience and care. The role is ideally suited to candidates with administration experience, with an ability to master and develop digital processes. Accuracy and attention to detail are a must .If you enjoy a varied workload and have excellent interpersonal skills, this could be the post for you.

Main duties of the job

The primary role is to provide an administrative service to the department. Day to day tasks involve booking patient appointments, processing orders for orthotic devices, preparing clinics, processing invoices, establishing and maintaining admin systems/databases, organising timetables and answering queries from suppliers and clinicians. These roles are shared between all the members of this supportive team, making each day different. Experience of using clinical IT systems (such as Nervecentre or CareFlow) is desirable. Competence in Microsoft Office software including MS Word, Excel and Outlook are essential.

Working for our organisation

With over 17,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavor to turn your job into a career!

The Orthotics service is part of the Therapies and Rehabilitation Services pathway, which is one of the pathways that together make up the Clinical Support Division at NUH. We are a diverse pathway of AHPs and support staff, employing over 600 staff, who works together to deliver the high quality care we aspire to. Orthotics is the assessment and provision of external appliances. The service covers a variety of different conditions, and users range from those with a slight temporary disability to those with severe chronic problems, the service covers paediatric, health care of the elderly and all ages in-between. The successful candidate will form part of team of 6 administrators, 10 clinicians and 6 technicians. There are opportunities for training and development within the department and wider trust.

Detailed job description and main responsibilities

The role is clerical and varied. All processes are digital so excellent IT skills is a must. Ideas for change an improvement are encouraged. The role involves communication with patients, clinical staff, and external companies. All roles are shared between the teams. Please see the attached job description for full details.

Person specification

Experience

Essential criteria

  • Experience in using Microsoft Word, Excel, Outlook

Desirable criteria

  • Knowledge of NHS stsyems

Experience

Essential criteria

  • Recent experience in an administration / clerical role.

Desirable criteria

  • Previous experience in similar role in the NHS/ healthcare setting

Skills

Essential criteria

  • Show attention to detail

skills

Essential criteria

  • Ability to cope in a busy office environment

___________________________________________________________________________________

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

Support with Applications and Interviews: NUH are now able to offer application completion support and interview preparation support. If you would like to be contacted to take up this offer please email wideningparticipation@nuh.nhs.uk providing your name, phone number, and email address and the team will be in touch.

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

  • Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Departmentconfidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
  • Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
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Deadline: 21-06-2024

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