Project Support Officer

☞ Nottingham University Hospitals NHS Trust

View: 107

Update day: 13-05-2024

Location: Nottingham East Midlands

Category: Fashion / Lifestyle Social Work / Community Services Part-time

Industry:

Job type: Full-time, Part-time

Salary: £28,407 - £34,581 a year

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Job content

NHS AfC: Band 5

Main area
Administrative
Grade
NHS AfC: Band 5
Contract
Fixed term: 18 months
Hours
Full time - 37.5 hours per week
Job ref
164-5429160
Site
QMC
Town
Nottingham
Salary
£28,407 - £34,581 per annum
Salary period
Yearly
Closing
Today at 23:59

Job overview

The main responsibility of the Project Support Officer role is to provide comprehensive support for the development of support of less than full time/ flexible training and the quality of medical education and training at Nottingham University Hospitals NHS Trust (NUH). The post holder will share their time equally across these two main areas of project delivery.

Less than Full Time (LTFT)/ Flexible Training

Applications to undertake less than full time training are changing; they are increasing and the reasons for undertaking less than full time training appear to be changing. The most recent guidance in the Gold Guide removes the categories for less than full time training a part of the application process. Now, all well-founded reasons must be considered.

Working closely with the Champion of Flexible Training and the LTFT Fellow, the post holder will lead and support a number of projects to help NUH better support less than full time flexible training.

Main duties of the job

Provide comprehensive, high quality project support to assist in the planning and delivery of agreed projects and work streams relating to less than full time training and the quality of education and training at Nottingham University Hospitals.

Deliver project support to the Champion of Flexible Training, LTFT Fellow and Quality Manager and complete individual work on elements of larger projects as required.

Be the first point of contact for LTFT and Quality projects.

Ensure project information is managed and updated to the highest level of quality and accuracy. This will include the preparation of documents, reports, presentations, action logs and other project information.

Take a central role in communication of information reading LTFT training and quality and governance projects, programmes and activities to a range of audiences, including maintaining and updating information displayed on the PMED website and Trust intranet pages.

Develop and maintain excellent working relationships with a wide range of internal and external stakeholders to support the delivery of LTFT and quality and governance work streams.

Work with the Champion of Flexible Training and Less than Full Time Fellow to develop a clear understanding of opportunities for education and training whilst in LTFT posts at NUH.

Work with the Less than Full Time Fellow to understand the demographics of our LTFT postgraduate doctors in training to support with forecasting.


Working for our organisation

Do you have a passion for education and training?

Do you enjoy project management and are ready for a new challenge?

We are excited to offer a unique opportunity for an enthusiastic and highly motivated individual to join the postgraduate medical education department. We are looking for a Project Support Officer with a positive ‘can-do’ outlook.

You will provide comprehensive, high quality project support to assist in the planning and delivery of agreed projects and work streams relating to less than full time training and the quality of education and training at Nottingham University Hospitals. You will work closely with the Champion of Flexible Working, LTFT Fellow and PMED Quality Manager to deliver projects across different work streams.

You will have strong project management skills, as well as excellent communication and organisational skills.

This is an exciting opportunity to work on new projects and work streams focused on the delivery of high quality and flexible education and training.

This is a fixed term role for 18 months. The role will be based at the Education Centres at Nottingham City Hospital and Queen’s Medical centre and will work across both sites.


Detailed job description and main responsibilities

In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.

KEY WORKING RELATIONSHIPS

Directors of Postgraduate Medical Education

The wider Postgraduate Medical Education Team

Less than Full Time Fellow

Champion of Flexible Working

Postgraduate Doctors in Training

Educational Supervisors and Named Clinical Supervisors

Speciality / College Tutors and Medical Education Leads

NUH Medical Workforce team

NHS England Quality team

Person specification

Other Requirements

Essential criteria

  • Flexible approach to working hours, the role may include occasional evening or weekend working
  • Able to work at either campus

Training & Qualifications

Essential criteria

  • First Degree or equivalent level work experience – this needs to be Diploma/Degree level qualification or equivalent experience.
  • Evidence of continued professional development

Desirable criteria

  • Prince 2 Foundation or equivalent project management qualification or experience

Knowledge

Essential criteria

  • Relevant and extensive experience within project/ programme support
  • Experience of data collation and analysis, including use of online survey systems
  • Basic knowledge of project management principles
  • Experience of supporting service improvement and partnership working

Desirable criteria

  • Experience of engaging with diverse stakeholders
  • Knowledge of medical education
  • Advanced skills in MS Excel

Skills

Essential criteria

  • Capable of establishing and developing excellent working relationships with a wide range of key stakeholders and team members
  • Able to communicate on complex project information, requiring developed interpersonal and communication skills
  • Able to communicate on complex project information, requiring developed interpersonal and communication skills
  • Ability to work to targets with proven planning and problem solving abilities

___________________________________________________________________________________

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

  • Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Departmentconfidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
  • Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
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Deadline: 27-06-2024

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