Personal Assistant to MEC Senior Management Team

☞ East Lancashire Hospitals NHS Trust

View: 104

Update day: 01-06-2024

Location: Blackburn North West

Category: Administrative / Clerical / Assistant

Industry: Hospitals Health Care

Position: Mid-Senior level

Job type: Full-time

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Job content

An exciting and rewarding opportunity has arisen for a Personal Assistant to support the Senior Management Team of the Medicine and Emergency Care Division at ELHT.We are looking for an experienced, proactive, and dynamic individual to provide a comprehensive, high-quality PA & administrative support to the senior managers. You will possess excellent communication, customer service and proven organisational skills and be able to work on your own initiative. You will be able to organise and prioritise your own workload and balance this with the demands of the role.If you would relish the opportunity to work with a diverse, hard-working team in a fast-paced environment and think you meet the person specification then this role is for you.To work autonomously, undertaking a multi-functional role combining an extensive range of administration, secretarial and support duties. This includes pre-empting the needs of the division ensuring forward planning, offering solutions to address relevant issues, and using initiative in the absence of senior managers to action correspondence and enquires as appropriate.
  • Provision of a professional, efficient, confidential personal assistant support to the SMT
  • To receive and prioritise all incoming mail and emails, ensuring queries are dealt with efficiently and flagged to managers where appropriate. This will involve sensitive or contentious information and confidentiality is paramount
  • To work closely with Senior Managers to co-ordinate various duties i.e., complaints meeting, setting up rooms & agendas external meetings.
  • Be the first point of contact for any queries on behalf of the team
  • Organisation of schedules through careful management of electronic diaries and appointments, prioritising appointment, and commitments where possible and referring to the diary holder where necessary
  • Ensure diaries are kept as up to date as possible with accurate times, venues, and any additional information
  • Take minutes of formal meetings and ensure that actions are followed up arising from the meetings as required
  • Excellent leadership, interpersonal communication skills
The Medicine & Emergency Care Directorate are focused on delivering safe, personal and effective care to our patients and population, and there is an ethos of continuous improvement within all services. We have a large programme of work on going, and this role will be key in supporting members of the team with project and programme management.As a Trust We Are Committed To
  • Developing new roles and ways of working to ensure a flexible and innovative approach to staff.
  • Real equality of opportunity.
  • Continual development and learning for staff.
  • Achieving a work life balance.
We are committed to the effective recruitment, retention, and development for our employees, which is why we offer a great working environment, an attractive range of benefits and excellent opportunities for training and development.The Trust is accredited as a disability Confident employer. That means we recognise our obligations to ensure people with disabilities are afforded equal opportunity to enter employment and progress if and where possible.For further information on the job description and main responsibilities.Please also read the attached Person Specification to ensure you have met the relevant criteria for the post.For further details / informal visits contact: Name: Natalie Brookman Job title: Office Manager & PA to SMT Email address: natalie.brookman@elht.nhs.uk Telephone number: 01254 733727
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Deadline: 16-07-2024

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