Personal Assistant

☞ Fugro

View: 106

Update day: 28-04-2024

Location: Falmouth South West

Category: Administrative / Clerical / Assistant

Industry: Civil Engineering

Position: Entry level

Job type: Full-time

Loading ...

Job content


Job title

Personal Assistant

The role

Fugro are now recruiting a Personal Assistant to support The Director of MIS, GSL Service Lines & Falmouth Hub, by providing high quality administrative support, information management and organisational support to ensure the enhancement of effectiveness and efficiency, of daily tasks.

Your time as Personal Assistant may be divided broadly into supporting the Director and be flexible to support other administrational duties as the business requires.

This will include but not limited to; scheduling and supporting meetings, managing travel arrangements for the Service Line Director and other managers, researching and compiling reports and presentations, designing and producing monthly internal newsletters, recording meetings, providing minutes, and preparing letters and contracts for review and signature.

This Job Is For You If
  • You enjoy the challenge of managing a busy diary in fast paced and diverse business;
  • You enjoy liaising with multiple stakeholders at all levels across an organisation;
  • You can work to tight deadlines and ensure work is produced, on time and to the highest standard.

Who You’ll Be Working With

Internally you will be working closely with the Service Line Director, Fugro Group contacts within the Europe & Africa region, Regional and Local Service and Business Line Directors and Managers. Logistics and other Administration and Personal Assistant staff.

Externally you will liaise with the Travel company contacts, senior site visitors, statutory authorities and general contacts of your Line Manager and team, including some clients.

Here’s What a Typical Day Will Look Like
  • Managing and maintaining the Service Line Director’s schedule, meeting schedule and agenda.
  • Managing and coordinating reception staff.
  • Answering and directing calls to appropriate parties, taking messages.
  • Opening, sorting, and distributing correspondence and emails.
  • Reading and analysing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
  • Preparing reports, collecting and analysing information, and preparing presentations.
  • Developing and utilising historical information; providing retrieval of information. Recording meeting discussions and providing minutes.
  • Data analysis; filtering and sorting of data, using V-lookup and other functions.
  • Preparing letters and contracts for signature and review.
  • Maintaining correspondence with statutory authorities on behalf of executives.
  • Supporting executives travel schedules and visitor’s logistics.
  • Overseeing the reception staff, and dealing with their queries.

Essential

Who we’re looking for
  • Minimum of GCSE grade A-C in English and Math’s or equivalent.
  • Previous experience in a similar role or role requiring a high-level administrative support.
  • Excellent organisational skills; efficient and able to work to tight deadlines.
  • Ability to negotiate positive outcomes.
  • Good influencing skills and very personable.
  • Ability to anticipate problems and ensure early intervention.
  • Proficient in MS Word, Excel, PowerPoint and Outlook.
  • Uphold confidentiality and remain discreet and professional at all times
  • Close attention to detail

What We’ll Offer You

Benefits of this role include a competitive salary accompanied by an attractive package including; contributory pension scheme, life assurance, remote working options, and private medical insurance.

We also offer a transparent and fair career framework enabling you to drive your career and determine your own career path to reach your full potential.

Disclaimer For Recruitment Agencies

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated

 

Disclaimer For Recruitment Agencies

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.
Loading ...
Loading ...

Deadline: 12-06-2024

Click to apply for free candidate

Apply

Report job
Loading ...
Loading ...

SIMILAR JOBS

Loading ...
Loading ...