Office Manager

☞ AECOM

View: 102

Update day: 01-06-2024

Location: Peterborough East

Category: Administrative / Clerical / Assistant Part-time

Industry: Construction Architecture Planning Civil Engineering

Position: Associate

Job type: Part-time

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Job content


Job Summary
We’re looking for an Office Manager for our small, friendly office in Peterborough.

As Office Manager you’ll be responsible for managing arrangements to maintain a safe, healthy, efficient, and pleasant work environment, ensuring high levels of organisational effectiveness and good communication. You will also help to build community in the office through a range of local events and initiatives.

You will present an excellent impression of the company’s friendliness, professional service, and high standards. Being passionate for providing extraordinary service, you will be able to work positively in a fast-paced environment.

This is an office based role, working hours over 4 days, from Monday to Thursday.

Responsibilities include:

Day to day management of safety
  • You’ll implementing effective measures to control Safety, Health and Environmental risks in the office on a day-to-day basis, under the supervision of our Safety team.

Visitor Management
  • Reviewing visitor & meeting bookings and ensuring the requested facilities are arranged, visitors are logged in our systems, and that a welcome is provided for all visitors as soon as they step into the offices.

Office Management
  • You’ll work with our regional teams in maintaining the office to give a great working environment for our employees.
  • This may include elements on telephony as part of our call handling team, and mail processing.

Communications & Events
  • Supported by your line manager and our regional communications team you’ll help your teams locally to understand operational and systems initiatives and changes, communicating via noticeboards, newsletters and emails, posters and face to face conversations.
  • You’ll also work with the local team to ensure that local events are put on for major corporate events, e.g. Mental Health Awareness Week, Town Halls, International Women’s Day and to enable socialising or networking amongst the local team.

Systems
  • We’ll provide you with knowledge to be a go-to contact for our business systems for Office Booking, Purchasing and Travel, and to help solve users problems.
  • You’ll also maintain records within your area of responsibility in compliance with AECOM processes, procedures and plans and support the presentation of these Office Records at the annual IMS audit.

Inductions / Departures
  • As a key member of the Office Team you’ll welcome new starters, and ensure their integration into the office team.

Minimum Requirements
  • Able to work without direct supervision, and to managing changing priorities as they arise.
  • Strong verbal and written communication skills and good organisational skills.
  • Proficient in use of Microsoft Word, Excel, Outlook, and online tools.
  • Good customer service ethic and attentive to detail.

Preferred Qualifications
  • IOSH Working Safely qualification, or equivalent
  • First Aid at Work qualification, or equivalent
  • Level 1 food hygiene and safety qualification, or equivalent

What We Offer
We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business. We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career. When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Geography OH

Business Group Design and Consulting Services Group (DCS)

Country United Kingdom

Position Status Part-Time

Requisition/Vacancy No. 272504BR

Virtual: No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
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Deadline: 16-07-2024

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