Office Administrator

Job description

Do you have a strong admin background?

Do you enjoy working within a fast paced environment?

Reed are currently working with a well established company based in South Woodham Ferrers, who are looking for a Office Administrator.

The company have over 20 years in the professional services within the building environment working within both the public and private sectors.

Salary: up to £20,000

Monday to Friday 8.30-5

Key Duties/Responsibilities of the Facilities Office Administrator

• Saving all invoices that come in to the business.

• Chasing, checking and ensuring all paperwork in support of invoices is accurate and correct.

• Assisting in creating completion certificates for major works.

• Issuing invoices to clients for payment.

• Very high attention to detail on chasing minor works.

• Assist in setting up all new service schools.

• Saving and cataloguing of paperwork.

• Weekly chasing of servicing contracts.

• Assist in preparation of site meeting agendas.

• Liaise with accounts for statement of account.

• Collating outstanding Quotation Analysis’ & Quotation requests.

Collating and chasing of all open works orders.

• Chasing and recording All call outs.

• Maintaining accreditation details of contractors

Essential requirements, skills and knowledge:

The post holder will assist the facilities management team in all aspects of their work

• Experience of achieving organisational targets and service improvement.

• Understanding of customer care and quality issues.

• Ability to self-motivate and work pro-actively on own initiative.

• A “can-do” attitude and approach to work.

• Excellent Customer Service Skills.

• Outstanding organisational skills and the ability to prioritise workload.

• Excellent oral and written communication skills.

• Ability to develop long term relationships with clients.

• Good IT skills including MS Office applications and the use of property management software.

• Ability to work under pressure, whilst maintaining attention to detail.

• Ability to adapt style and approach dependant on audience.

If you are interested in this position and feel you have the relevant skills and experience, please apply now.