Executive Assistant To Chief Executive Officer

Job content

Key Focus:

This role will be a varied role depending on the business needs at the time. However the key focus of the role will be to assist the CEO in various types of company communications and to support him in his work generally, including organising, and assisting with the preparation for his meetings whether internal or external. This is a diverse role that requires high levels of confidentiality, an ability to prioritise under own initiative, high literacy levels as drafting and proof reading documents will be central to the role, and there will be a need to often work autonomously using own initiative to resolve day-to-day issues. As Executive Assistant, you will be an ambassador for the CEO, the Executive Team and the organisation and so must be mindful of personal and organisational reputation at all times, living the values of integrity, respect and collaboration.

Job Description:

Key duties and responsibilities will include, but are not limited to:

• Organise and schedule meetings
• Manage the diary and schedule of the CEO and other Executive team members as required
• Assisting with organisation of agendas, papers and, when requested, taking minutes, for a variety of meetings both internal and external
• Assisting with drafting the CEO’s press interviews and statements
• Assisting with the monthly preparation of board and executive papers
• Coordinating arrangements for meetings, conferences, and other events both internally and externally, assembling appropriate materials and booking hospitality as required
• Building relationships and communicating regularly with key stakeholders and different teams within the organisation, as well as external stakeholders
• Research, collate, organise and edit material for inclusion in proposals and reports for internal and external audiences
• Book business travel arrangements, including flights, transportation, and lodgings for the CEO and senior management
• Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas
• Liaise with clients and business guests
• Organise media appearances and events
• Liaise with other staff members on behalf of the CEO and senior management
• Prepare and deliver monthly reports
• Managing the CEO Email inbox
• Management and oversight of business projects
• Arranging dinners and social events
• Producing timelines and reviews of projects
• Researching new business ventures or projects

Person Spec/Qualifications/Experience:

• Educated to degree level or equivalent
• Extensive experience in a similar EA Role
• AltNet Sector experience would be advantageous
• Excellent written and verbal communication skills
• Strong Administration and Organisation skills
• Excellent IT and Microsoft Office skills
• Strong Attention to detail and the ability to multi task
• Self-motivated and Team-Oriented
• Ability to work under pressure to agreed deadlines and adapt to change
• Ability to produce minutes of meetings and draft / edit written documents and correspondence independently
• Ability to retrieve information from relevant sources through research
• Ability to handle confidential and sensitive material