Executive Assistant

☞ Boston Consulting Group

View: 103

Update day: 01-06-2024

Location: London

Category: Administrative / Clerical / Assistant Consulting / Customer Service

Industry: Management Consulting

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Job content

14002BR
Business Management & Operations

WHAT YOU’LL DO

We are looking for an Executive Assistant (“EA”) to support several Global Services ("GS") Partners and Senior Directors based in the BCG Global Services London office or in Europe. At BCG, EAs are an essential part of the team and are expected to grow throughout their careers, building and improving their skills to match the evolving needs of BCG. Taking full responsibility for maintaining stakeholders’ demanding schedules our EAs are expected to act with initiative and pro-activeness and handle confidential information with utmost discretion. The goal is to leverage the stakeholders’ time and to enable him/her for other value-added functional activities. This position is also expected to work as a team with other EAs in Global Services and may also be assigned by his or her supervisor to back up other support staff as required.
  • Calendar Management: We expect the EA to actively manage the calendar matters for their assigned stakeholders with an overall understanding of business priorities to offer alternatives, tradeoffs and consideration of the most efficient use of the stakeholders’ time.
  • Scheduling Meetings: With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps related to scheduling more complex meetings, either in person or via WebEx, that require participation from multiple stakeholders who often sit in multiple geographic locations.
  • Travel Management: The EA will organize travel arrangements for all trips; anticipating and coordinating point-to-point travel and logistics needs, including but not limited to directions, commuting time and ground transportation, passport and visa processing
  • Expense Management: The EA will prepare expense report submissions for their assigned stakeholders in accordance with company guidelines
  • Other ad-hoc activities: As time permits after handling core activities (calendar management, scheduling, travel and expenses…) assist with basic document formatting (MS Word, Excel, PowerPoint) and meeting planning.
  • At as a culture carrier within our office – that may be by acting as a first aider or fire marshal or supporting execution of office activities and events

YOU’RE GOOD AT

  • High customer service orientation – highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times
  • Committed to improving the status quo – we respect and hire people who are willing to ask questions, people who will say what’s on their minds and are willing to make a suggestion, even if it is turned down
  • Sweats the small stuff – strong attention to detail and accuracy, particularly when under pressure
  • Dedicated to the work we do – committed to making our Directors and Partners successful
  • Proactive – looking ahead at what needs to be done on all dimensions; creates own to do list
  • Organized – excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner
  • Relationship-oriented – extremely people focused with a certain ’joie de vivre’ and the ability to develop effective working relationships with the wider Business Services Team (BST)
  • Good judgment – highly professional and diplomatic (dealing with Directors who can be very demanding at times can be a challenge, but a challenge you’re up to), knows when to ask for help or advice; is perceptive and practical
  • Trustworthy – discreet (you will be privy to confidential information)
  • Flexible – must be able to perform successfully in a fast-paced environment; doesn’t get frustrated by priorities changing; open to feedback
  • Team player – proactively seeks opportunities to help others, will go above and beyond in order to get the job done
  • Strong intellectual curiosity – a creative thinker, interested in the big picture
  • Self-motivated – a "can-do" attitude with an entrepreneurial spirit and a desire to take on an increasing level of responsibility

YOU BRING (EXPERIENCE & QUALIFICATIONS)

  • Fluent in English with strong written and oral communication skills
  • Minimum of 5 years’ experience in a fast-paced environment (really fast paced!) supporting senior executives, strongly preferred
  • Strong attention to detail and time-management skills; must work well with deadlines
  • Exceptional interpersonal skills with a track record in delivering high quality stakeholder management
  • Strong technical skills with at least intermediate PowerPoint & Excel skills. Familiarity with tools such as Trello, Slack would be advantageous.

YOU’LL WORK WITH

Your customers will be both internal BCG employees based in London but you will deliver leveraging a wide network and working alongside a truly global Admin team

CITY

London

COUNTRY

United Kingdom

YOU’LL BE TRAVELLING

No

YOUR EMPLOYEE TYPE IS

Regular

YOUR JOB TYPE IS

Full time

WHO WE ARE

BCG pioneered strategy consulting more than 50 years ago, and we continue to innovate and redefine the industry. We offer multiple career paths for the world’s best talent to have a real impact on business and society. As part of our team, you will benefit from the breadth and diversity of what we are doing today and where we are headed next. We count on your authenticity, exceptional work, and strong integrity. In return we are committed to supporting you in discovering the most fulfilling career journey possible—and unlocking your potential to advance the world. Our team called Global Services (GS) provides corporate support to business areas such as Finance, Legal, HR, Marketing and IT. This diverse team of experts, operators and specialists represent all levels from Partner to entry level staff, operating across the globe in multiple countries. Global Services is in short, the backbone of BCG.

EQUAL OPPORTUNITY

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, protected veteran status, or any other characteristic protected under federal, state or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
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Deadline: 16-07-2024

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