Administrative Assistant

☞ Gwynedd Council

View: 112

Update day: 01-06-2024

Location: Caernarfon Wales

Category: Administrative / Clerical / Assistant IT - Hardware / Networking IT - Software Information Technology

Industry: Government Public Administration

Salary: £20,092 - £21,748 a year

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Job content

Location-Headquarters, Caernarfon.
Purpose of the Post.
  • Ensure that the people of Gwynedd are at the heart of everything we do.
  • Assist with the provision of a professional personnel service to Gwynedd schools.
  • Ensure that the administrative processes of the service in terms of school staff salaries, absences and contracts are implemented accurately and on time.

Responsibility for functions . e.g. staff, budgets, equipment

Main Duties
  • Responsibility for self-development.
  • Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
  • Operate within the Council’s policies in relation to equal opportunities and equality.
  • Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
  • Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
  • Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
  • Responsibility to report any concern or suspicion that a child or vulnerable adult is being abused
  • Process and record timetables/forms.
  • Assess and calculate the salaries of teachers and schools’ ancillary staff.
  • Advise Schools and process information following the annual salary review.
  • Produce forms for employment commencement, changing employment terms and employment termination, ensuring their accuracy and forwarding them to the schools personnel desk.
  • Respond to enquiries regarding the maternity rights (statutory and occupational) of teachers and schools’ ancillary staff.
  • Process maternity applications.
  • Administrate school staff absence arrangements and keep the sickness database up-to-date.
  • Prepare and amend the absence forms to inform the Finance Unit of the repayments under the Schools absences scheme.
  • Respond to enquiries regarding salaries.
  • Advise school staff, the Support Unit – Education and officers regarding contracts, salaries and personnel matters, referring complex and/or sensitive matters to the attention of the Team Leader/Personnel Officer.
  • Promote the consistent implementation of conditions of employment and best practice (teachers and ancillary staff) across the county’s schools.
  • Understand and use computer systems such as Cyborg, ONE, Microsoft packages.
  • Send registration packs to supply workers.
  • Responsible for self-development.

Special Circumstances . e.g. the need to work unsociable hours, special working arrangements etc.
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Deadline: 16-07-2024

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