Administrative Assistant/Document Controller

View: 102

Update day: 16-05-2024

Location: Aberdeen Scotland

Category: Administrative / Clerical / Assistant

Industry:

Job type: Full-time

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Job content

Role Summary

Responsible for the provision of administrative assistance, document control and software system support
to the Corporate Technical Department.

Responsibilities

Provide administrative assistance and document control services for the Corporate Technical Department including the Technical Director, Technical Manager, Marine Manager, Project Managers and Shipyard Project Manager.
Responsible for administration of Engineering Management of Change (MOC) process and monitoring of status.
Administration of Alert, Advisories and Bulletins (AAB) process including document entry to the CMMS.
Creation of Monthly and Quarterly Technical reports including maintenance KPI’s, NPT and equipment status reporting.
Ensure all received Technical documents and Rig Marine Certification are stored correctly utilising the Borr systems as applicable.
Implement and execute document management within IFS.
Administration of Technical department SharePoint applications.
Keep the Technical Intranet site updated, and coordinate news stories to be posted.
Assist with documentation/administrative tasks to support the onshore Technical team as directed.

Qualifications and Experience

Qualifications

Good IT skills including MS Office applications.
Excellent communication skills in English, both written and verbal.
Capable of acquiring and applying detailed technical and regulatory information.
Must be capable of handling high workloads on multiple fronts to demanding deadlines, occasionally outside of normal working hours.
Good attention to detail and organisational skills are required as well as a high level of confidence to work with and report to senior management personnel.

Experience

Previous document control/administrative support experience and skills, preferably working within the areas of Technical and/or Operations within the oil & gas industry.
Experience as System Administrator of IT systems such as a computerized maintenance management system (CMMS) and PowerBI.

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