Job type: Full-time, Part-time, Permanent

Salary: £21,730 - £23,177 a year

Loading ...

Job content

Band 3

Main area
Acute Oncology Nurse Specialist Support Secretary
Grade
Band 3
Contract
Permanent
Hours
30 hours per week (Part Time - 30 hours)
Job ref
164-4803219
Site
Nottingham City Hospital
Town
Nottingham
Salary
£21,730 - £23,177 per annum
Salary period
Yearly
Closing
18/12/2022 23:59

Job overview

An exciting opportunity has arisen for a Support Secretary to join the Acute Oncology/Cancer of Unknown Primary and Cancer Triage Clinical Nurse Specialist Team based at both the Queens Medical Centre and Nottingham City Hospital.

Main duties of the job

The post holder will support the provision of a comprehensive secretarial and administrative service for the Acute Oncology CNS Team. The post holder must organise their own workload within defined guidelines to ensure service requirements are met at all times.

Working for our organisation

This is an exciting opportunity to join the experienced Admissions avoidance Team delivering high quality administrative support to staff at NUH. You will join a busy, experienced and friendly team.

Detailed job description and main responsibilities

  • Provide a secretarial service to the Acute Oncology CNS Team whilst adhering to codes of practice concerning confidentiality and Data Protection.
  • Input oncology UKONS triage calls into a confidential database. This is used for ongoing analysis into oncology rapid response calls and currently has an average of 586 calls pcm.
  • Use Trust I.T. systems (PAS; NoTIS; Webhiss)
  • Record digital telephone clinic attendances on Medway PAS for both rapid response calls and elective first cycle chemotherapy ringbacks
  • Ensure clinics are reconciled in line with Trust KPI’s.
  • Use judgement and initiative to prioritise the importance / urgency of particular requests within defined guidelines.
  • Assist with bi-annual meeting of the acute oncology team meeting, managing and updating diaries of the staff groups supported, arranging meeting times as well as locating and booking a suitable venue and informing attendees.
  • Assisting with the documentation and distribution of the agenda of the biannual acute oncology meeting
  • Attend relevant meeting taking and typing the minutes as required.
  • Liaise with other medical / nursing and administrative staff within the hospitals and Community as appropriate, such as the acute oncology CNS’s and the Cancer Admissions nurses
  • Undertake faxing and photocopying as required.
  • Establish and maintain administrative systems / databases for workload data collection, for audit / quality management purposes, and submit on request. In specific inputting data into a rapid response database and a neutropenic sepsis database.
  • Answer telephone enquiries from staff and patients in a courteous and professional manner, and respond to answerphone messages – returning calls in a timely and appropriate manner.
  • Be aware of the need for confidentiality both within the written and spoken word and ensure correct storage of patients’ records at all times.

Person specification

Training and Qualifications

Essential criteria

  • 5 GCSE’s or equivalent C or above – must include English
  • Computer literate to ECDL standard or equivalent.

Desirable criteria

  • Formal Minute Taking Experience

Experience

Essential criteria

  • Proven typing and admin experience
  • Experience in using Microsoft Office and Outlook
  • Demonstrates an understanding of patient / client confidentiality

Desirable criteria

  • Formal Minute Taking Experience

Communication and Relationship Skills

Essential criteria

  • Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports
  • Maintain confidentiality , sensitivity and empathy in communication with patients/clients
  • Excellent verbal and written communication skills

Analytical and Judgement Skills

Essential criteria

  • Works in line standard procedures
  • Able to complete tasks using own initiative
  • Works in line with organisational goals and objectives

Planning and Organisation Skills

Essential criteria

  • Ability to plan and organise own time.
  • Works within prescribed deadlines

___________________________________________________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

  • Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Departmentconfidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
  • Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
Loading ...
Loading ...

Deadline: 14-06-2024

Click to apply for free candidate

Apply

Loading ...
Loading ...

SIMILAR JOBS

Loading ...
Loading ...