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Job type: Permanent
Salary: £55,000 - £65,000 a year
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Job content
- Exciting opportunity to join a global private equity company
- Single office location in Central London
About Our Client
Our client is a leading private equity company based in the City of London. With a reputation for excellence and innovation, they are committed to delivering exceptional financial services. This is an exciting opportunity to contribute to their continued success.
Job Description
- Take the lead in all facilities-related operations for the London office, management of a facilities manager along with Front of House, catering, security, cleaning, printing, post room, and more.
- Manage suppliers across various categories, ensuring the smooth provision of services such as Front of House, catering, desk and room booking systems, security, travel, stationery, and maintenance.
- Oversee physical security arrangements for all offices, including guarding, access control, CCTV, and intruder alarms.
- Act as the primary point of contact for facilities-related emergencies, providing immediate response and escalation as necessary.
- Manage office moves, acquisitions, and other business-as-usual processes in alignment with company policies and procedures.
- Assist in tender processes for facilities services and ensure a seamless transition when implementing changes in suppliers.
- Maintain and update the Facilities SharePoint platform, ensuring accurate and informative content that supports effective communication and customer service.
- Conduct space planning and utilization analysis to optimize office space usage and minimize surplus space in regional offices.
- Collaborate in the development of budgets for revenue, capital, and project expenditure, providing regular variance reports.
- Review and authorize supplier invoices, ensuring compliance with contracts and purchase orders.
- Take responsibility for the review and development of security access control policies.
- Advise regional facility managers and the senior leadership team on any security concerns.
- Provide project support for the rollout of security solutions and contribute to updating the Facilities risk register.
- Support the Head of Facilities BAU with ESG/ESOS and other environmental reporting requirements.
The Successful Applicant
- Demonstrable experience in Facilities management, covering both hard and soft services.
- Experience managing physical access control solutions, ideally with knowledge of ProWatch, as well as CCTV systems.
- Proactive problem-solving skills with a self-directed and motivated approach, promptly escalating any issues to senior leadership.
- Experience working in an organization undergoing transformational change and successfully implementing continuous improvement initiatives.
- An energetic and enthusiastic attitude, embracing change with a positive and flexible mindset.
- Strong multitasking abilities, capable of overseeing multiple ongoing activities simultaneously.
- Contract management experience, ensuring effective vendor relationships and service provision.
- Understanding of Health, Safety, and Environmental legislation within the workplace.
- Excellent communication skills, both internally and externally, fostering proactive collaboration with various departments.
- Effective teamwork, leadership, and line management skills.
- Excellent interpersonal, verbal, and written communication skills.
- Strong organizational skills with meticulous attention to detail.
- Team-oriented mindset, demonstrating integrity and professionalism.
- Ability to effectively multitask in a fast-paced environment.
What’s on Offer
- Competitive salary and comprehensive benefits package.
- Opportunity to work in a prestigious private equity company in London.
- Chance to contribute to the ongoing success and growth of the organisation.
- Collaborative and dynamic work environment.
- Continuous learning and development opportunities.
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Deadline: 08-07-2024
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