Senior Contracts Manager - North of England

Job description

What this role is about:

We are on a mission to be the partner of choice for developing people and their communities. Reed in Partnership is a public service provider specialising in skills training for the long-term unemployed, increasing employment opportunities by working with employers and providing youth services.

Location - Flexible with travel to Liverpool required bi-weekly, team is Liverpool based

Salary - £40,000 - £45,000

Contract Type - Permanent Role Type - Full time, 40hrs per week

The Senior Contracts Manager reports to the Head of Contracts and Procurement and provides essential support to Operations Management, Heads of Support Teams and to the Finance Director in contracting for purchased services.

The Senior Contracts Manager role will require the individual to support Operations by supporting the production and negotiation of all contractual documentation relating to mobilisation, contract management and close down of suppliers in the supply chain network.

Key to the role is an ability to understand complex and varying contractual relationships with commissioners, supply chain partners and subcontractors and ensure that these are accurately reflected in all drafted contractual documents.

Key Responsibilities

Contract management and control

• Reporting to the Head of Contracts and Procurement Management on all aspects of contracts management

• Supporting the production of finalised contracts assigned to the role

• Coordinating the administration, across the whole UK provider network, to keep contracts up to date, deal with any amendments, variations or breaches and handle contract terminations.

• Working with the whole Operations team where delivery is outsourced to respond to contractual requirements and communicate updates on progress.

• Maintaining accurate records and archives of all contract documentation

• Production and coordination of heads of agreement document including delivery profiles and pricing schedules.

• Liaising with the finance department regarding the commencement of any contracts work further to the production of heads of agreements.

Mobilisation

• Supporting the Head of Contracts and Procurement Management in producing contracts relevant to the type of Supply Chain partner which are in line with the Heads of Agreement and any subsequent agreed variations to meet all contractual requirements.

• Managing the administration and coordination of contract and SLA signatures across the whole network

• Ensuring that all necessary expectations, including infrastructure, resources, performance, delivery, data security, control environment and finances, are accurately reflected in all agreements.

• Mobilisation of specific supply chains as necessary

• Internal communication and briefing as necessary with Operations and other teams with regard to specific contractual terms

Management and Business As Usual

• Production of contract variations or amendments for assigned contracts

• Invocation of step in rights.

• Notification and management of minor and major breaches and attendance at meetings as required to support in the delivery.

• Termination for cause or by mutual agreement:facilitation and documentation.

• Identifying risks in contracts as part of the risk management framework.

• Identification of improvements and best practice as part of the performance improvement framework.

Person Specification

Essential Skills & Experience

This role requires someone with experience of working with Legal Contracts and providing advice to the wider company based on these legal requirements.

Contract drafting experience is essential including a really strong understanding of the legal implications of the contracts between Reed in Partnership and potential new and current suppliers

• Extensive experience drafting and negotiating a variety of legal agreements and contract related documentation.

• Experience of working in a contracts management or legal role.

• Experience of working in a proactive and reactive manner to respond to urgent contract change requests whilst continuously focussing on improvement.

• Demonstrably strong organisation, verbal and literacy skills in order to facilitate the coordination and administration of multiple agreements and contacts across a supply chain.

• Sectoral experience must have been gained within a fast-paced service focussed, client or account management, target driven business environment. Examples of this may include Sales, Government department, Contract Management, Agency Recruitment, Training, Account Management or any other B2B Sales/Customer Management environment.

• Experience of conducting face to face meetings with a variety of organisational levels both internally and externally and across business and organisational types at various stages of the lifecycle.

• Degree or equivalent relevant qualification. Degree topics may include; law, management, business studies, finance, economics, psychology, sociology or jurisprudence.

Desirable Skills

• Technical skills including the ability to interpret and/or use MS Office applications.

• Previous experience in a Public Sector contracting environment