Personal Assistant

Job content

Job Description & Person Specification

August, 2022

Responsible to: CEO

Role overview

As Personal Assistant to the Mowbray Education Trust (MET) CEO, you will provide a high-level service to support their work. You will also provide administrative support for the Executive Team and support the work of the MET by undertaking marketing and communications and arranging MET events.

Key responsibilities

• Providing a Personal Assistant service to the CEO including:
• managing their diary
• organising meetings and appointments and prepare relevant papers
• monitoring their emails and responding to correspondence on their behalf
• taking minutes at meetings and distributing to attendees
• Liaising with a variety of staff, both school based and central teams
• liaising with and hosting visitors, staff and suppliers
• producing reports and documents, always ensuring the highest quality presentation
• Providing administrative support to the Executive Team.
• Establish and maintain strong professional relationships and ensure effective communication across the schools, Trust and other stakeholders.
• Supporting the work of the MET by linking with external marketing teams, supporting to implement a trust marketing strategy; undertaking marketing & communications; including through social media postings and face-to-face at third party events.
• Arranging MET events, from initial planning to helping ensure their smooth running on the day
• Any other responsibilities deemed in keeping with the role
  

General responsibilities

• Maintain confidentiality at all times
• Have discretion and be trustworthy
• Contribute to the overall ethos of the Trust
• Participate in training and other learning activities and performance development as required
  

The post holder is required to undertake any other duties for the MET and its individual schools as required, in line with the level and scope of the role.

The role will involve movement around sites within the Trust and so a willingness to travel is essential.