Part Time Receptionist / Administrator

Job content

• Receptionist
• Administration
• Office Admin
  
  
Job Role: Receptionist/Administrator (2 days per week)
Location: Newbury, Berkshire
Salary: £11-13 per hour (depending on experience)
Ongoing temp - office based
Days/hours: Monday & Tuesday 9:00 - 17:00 with 30 min lunch

We are seeking an experienced part time receptionist with great administration skills and telephone manner to join a well established medical business based in Newbury.

The role is part time as part of a job share working Mondays and Tuesday from 09;00 - 17:00 but ideally suiting someone who has flexibility to cover leave when required.

If you are someone who enjoys a varied role and is happy to get "stuck in" where required you will be perfect for this role. You will be joining a lovely team in a very busy and growing organisation.

Reception

The role will involve:


• Meet and greet all visitors, contractors and other non-office based staff
• Manage the signing in register, visitors book and the issuing of temporary door passes/visitor badges
• Make visitors aware of any health and safety issues and fire evacuation plan if necessary
• General office housekeeping, ensure all communal areas are kept tidy and liaise with cleaners if additional clean is required
  
  
Office Support / Admin


• Manage and perform office administration and correspondence including post and deliveries both into and leaving the building - Ensure that all incoming mail is correctly delivered within the office same day and all outgoing mail is suitably packaged and documents prepared for timely collection
• Processing invoices, credit note & statements of account
• Liaise with Printer/Toner supplier for business printing - parts are automatically ordered
• Organisation of Goods in/Out stock room
• Organisation of boardroom/training/meeting room facilities including ordering lunches where required. Ensure rooms are prepared prior to visitors arriving and once meeting finished clear room
• Organise transfers for internal and external customers
• Arranging shipments to and from the office
• Organisation of the UK and Ireland Telephone list
• Coordination of the building fault from employees and working with the Facilities Management Company to ensure faults are fixed quickly to ensure no degradation in service
• Responsible person for Health and Safety for UK office. Ensure risk assessments are completed and work closely with THSP to ensure UK office is compliant.
• Management of Dose meters. Ensure on a quarterly basis and employees with Dose meters are sent new ones and the old ones returned to the Dose meters registry. Liaise with HR to ensure employees return dose meters in required timescales.
• Stationery procurement / inventory control - Purchase of stationery and office supplies using preferred suppliers ensuring timely replenishment and taking into account economic order quantities
• Assist Sales teams with stationery requirements and liaise with main suppler #
• Preparing new starter welcome packs which include the business cards & ID badges
• Main contact for Edwards branded stationery provider