Office Manager

Job content

• South Wales
• Working for leading construction provider covering Wales & South West of England Office Manager
• About the role: A leading Wales & South West of England construction company are looking for an experienced Office Manager to join their team. A crucial piece of the business puzzle, you can play a pivotal role in ensuring the smooth and efficient operation of the company. To provide complex administrative support to the Contracts Department and Directors, to oversee the day to day activities in the office and any other duties to meet business objectives. A real team-worker with proven secretarial or administrative experience gained in a fast-moving office environment, you’ll be working at the heart of a busy department where no two days will be the same. In providing high-quality secretarial and administrative support, excellent communication, keyboard and IT skills, plus a keen eye for detail and a proactive approach will be key. Your role will include taking minutes at meetings, maintaining databases, managing diaries, inputting data and producing reports and information packs and supporting the construction department. This varied and rewarding role provides opportunities to build relationships with everyone from team members and contractors, and positively influence construction processes for the benefit of the company. If you’re as proud of your ambition and first class delivery as we are of ours then this could be your perfect next step Office Manager
• Your main responsibilities will be:
• Assist with smooth running of the office
• People management
• Diary management
• Ensuring operations and commercial teams are following procedures and issuing correct instruction to the contracts administration team
• Organising Events & teambuilding
• Travel Arrangements & hotel bookings as and when required
• Managing General housekeeping of the office
• Keep up to date with all employment legislations
• Manage Yearly Appraisals for all employees
• Management and monitoring holidays/sickness and appointments
• Responsible for all recruitment & document control
• Identifying any improvements to productivity & implementing processes as agreed with Directors
• On boarding of new employees in conjunction with H&S administrator
• General HR duties as and when required by the business
• Provide confidential administrative and PA support
• Organising meetings with staff members, members of the Board, and key external customers
• Take a proactive approach in order to ensure that the Directors are fully prepared and briefed for all engagements, both internal and external
• Maintain the Director files, records and documentation in an organised and systematic basis, paper based and electronic, on a regular basis to ensure it is kept up to date
• Receive and action all incoming and outgoing electronic communications as indicated and within a reasonable timescale
• Review and summarise miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
• Manage high level coordination between staff at all levels of the organisation, in order to produce papers and reports with key stakeholders
• Ensure that Board members have the information and support they require to operate effectively, this may include coordinating overseas visits
• Deal with and support other general administrative matters Office Manager
• What about the benefits package:
• Competitive base salary
• Discretionary Company bonus scheme
• Pension
• 25 days holiday plus bank holidays
• Choice of flexible benefits