Office Administrator

Are you a dynamic and skilled Office Administration professional seeking an exciting opportunity in a well-established and caring manufacturing business? Look no further! Our client is currently seeking an exceptional Office Administrator to join their team and contribute to their success.

As an Office Administrator, you’ll thrive in a busy and diverse role where no two days are the same. Your computer literacy, particularly in Excel (medium level) will be invaluable as you navigate various tasks and ensure efficient operations. Your bubbly personality will create a welcoming and friendly atmosphere, while your exceptional multitasking abilities will enable you to handle multiple responsibilities with ease.

Attention to detail is key in this role, and your methodical approach will shine as you meticulously manage administrative tasks. Your love for variety will be fulfilled as you engage in a range of duties, supporting the management team, HR administrator, and collaborating with the Financial Controller on various projects.

In this dynamic environment, you’ll excel under pressure, maintaining your even temper and thick skin. You’re not a shrinking violet; instead, you embrace challenges head-on and thrive in a hands-on role.

If you’re ready to be part of a supportive team, where your well-being matters and your contributions are valued, seize this opportunity as an Office Administrator. Join us in fostering a positive work environment and making a real impact on the success of our clients business.

Ringwood

£25,500.00

Reception

• First point of call to visitors.
• Answering and screening telephone calls
• Distributing post and posting any mail.

Administration

• Label printing as required by production
• Daily entering of sales orders and goods received notes to Progress Plus
• Print job cards and material requisitions
• Update change notification of delivery dates
• Issue materials to jobs
• Setting up FedEx and Wyvern collections of Customer deliveries on online portal.
• Daily filing and yearly archiving of Sales Orders, Supplier Notes and Job Cards.
• Assist Engineers with digital record keeping.
• Photocopier & printers maintain stock of consumables and call out maintenance if required.
• Yearly archiving of documents as required.
• Scanning and filing of documents.
• Ordering of stationery and other ad-hoc purchases. Check & maintain stationery stocks in cupboard and server room.
• Ordering of labels, checking label stocks and ensuring continuous supply
• Ad hoc duties for Financial Controller and HR, such as updating Staff Handbook.

Finance

• Sales invoicing when HR Administrator on holiday.
• General Purchase Ledger, including input of supplier invoices onto Progress Plus system

General Tasks

• Assisting the Financial Controller with ad-hoc reports and administrative tasks as required.
• Holiday cover for HR Administrator.
• Liaising with operational departments, providing information to them as and when required.
• Filing.