Office Administrative Assistant

Research

• The product team are assisted with benchmarking across key competitors in the market

• Seasonal projects such as packaging & swing tickets are assisted with

• The teams research trips flights/trains etc are booked where needed

• Marker samples are swatched & New fabric developments are seasonally logged

Range Management

• All samples for the Product department are managed to get ready for the various key stakeholder meetings, fit meetings & to handover to Marketing in time for shoot dates

• The showroom is upkept, ensuring all samples are present throughout the sales calendar & the seasonal switch overs are managed

• A marker sample library is created and managed

• The product team is assisted with range set up & management on the PLM system

• All teams are assisted with product bullet generation & checks

• The system switchover is assisted with & admin support is provided where required

• Buying range admin support

• Parcels are posted to XO & BD

• Pantone management - new swatches are ordered & the design team are assisted in preparing pantones for internal dept meetings

Presentation/Communication/Feedback

• Correct, clear, concise range update information is provided to the correct people at the right time throughout the calendar

• Presentation templates are created in line with our Brand tone for key meetings

• Mood boards and research findings are collated & presented back to the team

• Confident and enthusiastic market research is provided to help direct the ranges in line with market findings

Meeting Management

• Models are booked (with guidance from the PD team) for the seasonal fit meetings and meetings are prepared for, ensuring all samples are available

• Meeting rooms are booked and set up for key strategic meetings. Arranging rooms, samples, refreshments & anything else needed for a smooth running of the meeting.

• Co-ordinate the Dare 2b product launch arrangement – assisting Product & Marketing with sample management, launch set up & any other duties required

• Select outfits for mannequin displays at head office & trade shows

A full job description outlining all deliverables and requirements for the above can be found attached to the advert on our careers page.

As our future Office Administrative Assistant you will have:

• A strong attention to detail

• Ability to work on own initiative with confidence to make the right decisions

• Excellent verbal & written communicator to ensure the correct information & updates reach the right departments at the right time

• Ability to builds great relationships across teams and at all levels

• Positive attitude and willingness to get involved in areas outside of role remit

• Fluent in written & spoken English

• Experience of managing critical paths would be beneficial

• Ideally experience working in Sportswear or with clothing

• Computer literate – including Microsoft outlook, strong PowerPoint presentation skills and a good level in Excel

• Good numerical skills – the ability to review, digest & debate data and make compelling strategic decisions as a result

We can offer you:

• Staff discounts

• Access to company benefits website

• 24 days annual leave + 8 bank holidays

• Birthday hours

• Company walks

• State of the art Head Office

• A paid day off for volunteering

• Free parking

• Subsidised canteen and Starbucks

• Cycle to work scheme

• Discounted gym membership

• Fitness suite with options including Yoga and Bootcamp classes

• Shower facilities including hairdryers and GHD straighteners

Our Regatta Family: