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NAVY DIGITAL Microsoft 365 (Training Position)
View: 103
Update day: 01-06-2024
Location: Portsmouth South East
Category: Education / Training Part-time
Industry:
Job type: Full-time, Part-time, Permanent
Salary: £26,350 a year
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Job content
Details
Reference number
196964
Salary
£26,350
Grade
Executive Officer
D
Contract type
Permanent
Business area
MOD - Navy - Navy Digital
Type of role
Education and Training
Information Technology
Information Technology
Working pattern
Flexible working, Full-time, Job share, Part-time
Number of posts
1
Location
Whale Island, Portsmouth, South East.
About the job
Job description
Looking to join a fast-paced team? Also, able to work independently within an encouraging supportive network of colleagues. Apply to join our expanding team!
This post holder would be expected to design and deliver training covering all aspects of IM, IX and M365 applications. Training courses (as required) will be regularly delivered in all main Naval establishments utilising the MODNET Toolset. Virtual training is to be fully exploited to improve the delivery of training and education across the Command. Primary tasks include:
a. As Required, manage and develop staff following Departmental best practice, with a clear commitment to equal opportunities, allowing them to achieve their full potential, ensure staff management issues are dealt with promptly, annual performance appraisal cycles completed and agreed staff training and equal opportunities needs met.
b. Maintain a full grasp of MODNET Capabilities in the fixed environment on both OFFICIAL and SECRET Domains, including legacy records Capabilities (HP Records Manager) and MOD/Navy Command Policy Rules and Guidance (PRG) affecting IM/IX. Liaise with Defence Digital (DD) and Navy Digital-SPT Technical Support staff where limits of capability are exceeded.
c. Deliver training for IM staff and Users on all MODNET core capabilities, primarily M365 SharePoint and ‘in place’ records component together with all additional integrated MODNET applications iaw Defence/Navy Command IM policy and protocols, including the booking processes, facilitation and evaluation of courses.
d. Upskill Records Managers for:
f. Provide direct support to Digital M365 SO2 to seek out and exploit opportunities to improve Navy Business processes by the adoption of WoW and Electronic Working Practices and in the support of the Information Management Community and their Users, including supporting the termly regional IM Forums.
This post holder would be expected to design and deliver training covering all aspects of IM, IX and M365 applications. Training courses (as required) will be regularly delivered in all main Naval establishments utilising the MODNET Toolset. Virtual training is to be fully exploited to improve the delivery of training and education across the Command. Primary tasks include:
a. As Required, manage and develop staff following Departmental best practice, with a clear commitment to equal opportunities, allowing them to achieve their full potential, ensure staff management issues are dealt with promptly, annual performance appraisal cycles completed and agreed staff training and equal opportunities needs met.
b. Maintain a full grasp of MODNET Capabilities in the fixed environment on both OFFICIAL and SECRET Domains, including legacy records Capabilities (HP Records Manager) and MOD/Navy Command Policy Rules and Guidance (PRG) affecting IM/IX. Liaise with Defence Digital (DD) and Navy Digital-SPT Technical Support staff where limits of capability are exceeded.
c. Deliver training for IM staff and Users on all MODNET core capabilities, primarily M365 SharePoint and ‘in place’ records component together with all additional integrated MODNET applications iaw Defence/Navy Command IM policy and protocols, including the booking processes, facilitation and evaluation of courses.
d. Upskill Records Managers for:
- HP Records Manager for the review and disposal of legacy records.
- O365 SharePoint Manage in Place (MiP) records.
f. Provide direct support to Digital M365 SO2 to seek out and exploit opportunities to improve Navy Business processes by the adoption of WoW and Electronic Working Practices and in the support of the Information Management Community and their Users, including supporting the termly regional IM Forums.
Responsibilities
Person specification
Previous knowledge of Information Management, Microsoft 365 applications and Training skills would be desirable. There is an element of travel associated with the training delivery and occasional overnight stays.
Previous knowledge of Information Management, Microsoft 365 applications and Training skills would be desirable. There is an element of travel associated with the training delivery and occasional overnight stays.
Behaviours
We’ll assess you against these behaviours during the selection process:
- Working Together
- Developing Self and Others
- Managing a Quality Service
- Delivering at Pace
- Leadership
Benefits
Benefits
As a civil servant in Navy Command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects, and a job that makes a difference.
Navy Command prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other benefits for Navy Command civil servants include:
An apprenticeship is a combined package of work and training. Through an apprenticeship you will gain professional knowledge, practical experience, and the broader skills required to upskill you in your current role and pave the way for your future career. Most of the training will be ‘on-the-job’, with the remaining ‘off-the-job’ training often delivered by a training provider. This means minimal disruption and maximum impact.
Professional qualifications can be achieved through an apprenticeship and range from Level 2 (equivalent to 5 GCSEs), Level 3 (equivalent to 2 A Levels), and Levels 4 -7, which can give you a foundation degree, a full Bachelor’s degree, or a Master’s degree.
Apprenticeships normally last between 12 months - 3 years, depending on the level of the apprenticeship.
Anyone can undertake an Apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way. Successful candidates can discuss their development options with their manager when in post.
Please note:
Interview travel expenses will not be reimbursed.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
This post does not offer any assistance with relocation allowances.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
As a civil servant in Navy Command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects, and a job that makes a difference.
Navy Command prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other benefits for Navy Command civil servants include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- A very competitive pension scheme
- Personal & professional development
- Alternative working patterns for many roles
- Access to a confidential, professional support service
- Discount schemes
- Bicycle / season ticket loans
- Enhanced maternity, paternity, and adoption leave
- Special paid leave to volunteer up to 6 days a year
An apprenticeship is a combined package of work and training. Through an apprenticeship you will gain professional knowledge, practical experience, and the broader skills required to upskill you in your current role and pave the way for your future career. Most of the training will be ‘on-the-job’, with the remaining ‘off-the-job’ training often delivered by a training provider. This means minimal disruption and maximum impact.
Professional qualifications can be achieved through an apprenticeship and range from Level 2 (equivalent to 5 GCSEs), Level 3 (equivalent to 2 A Levels), and Levels 4 -7, which can give you a foundation degree, a full Bachelor’s degree, or a Master’s degree.
Apprenticeships normally last between 12 months - 3 years, depending on the level of the apprenticeship.
Anyone can undertake an Apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way. Successful candidates can discuss their development options with their manager when in post.
Please note:
Interview travel expenses will not be reimbursed.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
This post does not offer any assistance with relocation allowances.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Security
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.
See our vetting charter.
See our vetting charter.
People working with government assets must complete basic personnel security standard checks.
Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours.
This vacancy is part of the A Great Place to Work for Veterans initiative Making-the-civil-service-a-great-place-to-work-for-veterans
Things you need to know
Security
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.
Nationality statement
Applicants will be subject to UK immigration requirements as well as Civil Service nationality rules.
If you’re applying for a role requiring security clearance, please note that foreign or dual nationality is not an automatic bar. However certain posts may have restrictions which could affect those who do not have sole British nationality or who have personal connections with certain countries outside the UK.
Selection process details
This vacancy assesses candidates through Success Profiles, the new recruitment framework used within the Civil Service.
Feedback will only be provided if you attend an interview or assessment.
Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly.
We welcome applications from everyone irrespective of gender and ethnic group. Appointment will be based on merit alone
We’ll assess you against these success profiles during the selection process:
Post available to staff who hold the substantive grade of this post and staff applying on promotion, progression and advancement.
This vacancy is open to employees who were appointed to the MOD on merit following fair and open competition or were appointed to a permanent MOD post iaw an exception certified by the Civil Service Commissioners.
Candidates in their probationary period are not eligible to apply for vacancies within this department.
Working for the Civil Service
The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for applicants with disabilities who meet the minimum selection criteria.
Sift/interview dates and location
Interviews to be held in Leach Building, HMS EXCELLENT, Portsmouth PO2 8BY
Dates for sift and interviews to be completed in a timely fashion.
Further information
Applicants should monitor their Civil Service Jobs application centre regularly for updates.
Applicants who are invited to interview will be required to give a short 8-10 minute classroom based presentation on a subject provided by the team. Some of MoD’s Terms and Conditions of Service (TACOS) changed from 3 February 2014. Those TACOS changes applied to Broader Banded and Skill Zone staff who were new recruits to MoD or who were appointed to a post on substantive promotion, progression or advancement. On the same basis, the TACOS for Departmental Retained Grades changed with effect from 01 September 2014. The document attached to this advertisement provides more information.
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Things you need to know
Security
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.
Nationality statement
Applicants will be subject to UK immigration requirements as well as Civil Service nationality rules.
If you’re applying for a role requiring security clearance, please note that foreign or dual nationality is not an automatic bar. However certain posts may have restrictions which could affect those who do not have sole British nationality or who have personal connections with certain countries outside the UK.
Selection process details
This vacancy assesses candidates through Success Profiles, the new recruitment framework used within the Civil Service.
Feedback will only be provided if you attend an interview or assessment.
Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly.
We welcome applications from everyone irrespective of gender and ethnic group. Appointment will be based on merit alone
We’ll assess you against these success profiles during the selection process:
- Working Together
- Developing Self and Others
- Managing a quality Service
- Delivering at pace
- Leadership
Post available to staff who hold the substantive grade of this post and staff applying on promotion, progression and advancement.
This vacancy is open to employees who were appointed to the MOD on merit following fair and open competition or were appointed to a permanent MOD post iaw an exception certified by the Civil Service Commissioners.
Candidates in their probationary period are not eligible to apply for vacancies within this department.
Working for the Civil Service
The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for applicants with disabilities who meet the minimum selection criteria.
Sift/interview dates and location
Interviews to be held in Leach Building, HMS EXCELLENT, Portsmouth PO2 8BY
Dates for sift and interviews to be completed in a timely fashion.
Further information
Applicants should monitor their Civil Service Jobs application centre regularly for updates.
Applicants who are invited to interview will be required to give a short 8-10 minute classroom based presentation on a subject provided by the team. Some of MoD’s Terms and Conditions of Service (TACOS) changed from 3 February 2014. Those TACOS changes applied to Broader Banded and Skill Zone staff who were new recruits to MoD or who were appointed to a post on substantive promotion, progression or advancement. On the same basis, the TACOS for Departmental Retained Grades changed with effect from 01 September 2014. The document attached to this advertisement provides more information.
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Apply and further information
This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job contact :
Name :
Wayne Humphreys
Email :
Wayne.Humphreys100@mod.gov.uk
Telephone :
+443001514056
Recruitment team :
Email :
DBSCivPers-ResourcingTeam3@mod.gov.uk
Further information
Please ensure you read the attached candidate information document prior to completing your application. Please refer to the attached Candidate Information guide
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Deadline: 16-07-2024
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