Management Assistant (FTC)

Job content

Job Description:

About our team...

Airbus Helicopters is the world’s largest helicopter manufacturer and the company’s site at Oxford Airport is Britain’s civil helicopter hub.

AHUK offers considerable experience in helicopter sales, bespoke completions, maintenance and spares support. Its in-house engineering capabilities include design, customisation, installation, flight-testing and certification, as well as technical support, maintenance, training and the supply of spares for civil and military applications.

AHUK is the MoD’s chosen provider of helicopters and maintenance for its Defence Helicopter Flying school (referred to as MFTS) located in RAF Shawbury (Shropshire) and RAF Valley (Anglesey).

PLEASE NOTE - It is AHUK policy to require all applicants to demonstrate they have the right to remain and to work in the UK.

Description/Overall purpose of the Job

(MFTS Management Assistant - Fixed Term Contract (approx 1 year),Shawbury - UK Military Flying Training System (Rotary Wing)

Reports to UK MFTS (RW) Head of MFTS

• Provide Management Assistance to the Head of MFTS and Senior Business Manager, and act as subject matter expert for all MFTS administrative functions.
  
  

The Main Responsibilities Of The Post Holder Will Be:

• Providing overall support for the Head of MFTS and other managers
• Supervise and co-ordinate MFTS Administrative staff to ensure administrative business continuity across all areas
• Act as the administrative SME
• Supervise Administration Assistants (3):
• TMS and SAP entries
• SAP reporting support
• Booking of rooms for meetings
• Post and administration between Shawbury, Valley and Oxford
• Stationary levels and orders
• Travel arrangements
• Diary management of Head of MFTS
• Producing documents, presentations, and minutes.
• Liaising with other departments at all levels within the company including UK and overseas.
• Co-ordinating the progression of Requisitions and invoices including workwear
• Liaising with accounts department in respect of invoices.
• Keeping on-site cost monitors up to date at all times.
• Acting as Deputy Unit Security Officer (DUSyO)
• Co-ordinate visits to Shawbury and Valley
• Provide any additional management support for MFTS as directed by the Head of MFTS.
• Attendance at, and recording of, Programme Review Meeting
• Assist Project Manager with Ad-hoc tasks.
  
  

The post holder would ideally have the following Knowledge and Skills:

ESSENTIAL

• Proficient in Google suite, Email, Internet.
• Knowledge and understanding of office procedures and terminology.
• Good inter-personal skills, over the phone and in person, with our customers and internal departments.
• Ability to juggle multiple projects with good accuracy.
• Good Reporting, Administrative Writing and Organizing Skills.
• Ability to plan, organise, and prioritise workloads to meet deadlines.
• SAP Skills and /or ERP Skills.
• A basic understanding of accounting practices desirable
  
  

We require the post holder to have the following Education, Qualifications or special training:

ESSENTIAL

• GCSEs including Maths and English
• European Computer Driving License (ECDL)
• Recognized formal training in Business Administration
  
  

DESIRABLE

• Project Management Qualification
  
  

ESSENTIAL

The post holder should have the following experience:

• At least 2 years experience in a similar role as an administrative assistant.
• Experience of minute taking and accurate recording of meetings.
  
  

DESIRABLE

• Familiarity of the aviation industry and helicopter sector would be advantageous.
  
  

Key Performance Indicators:

• Time keeping
• Accuracy
• Availability
  
  

Other Requirements:

• Basic Security Clearance is required for this position due to MoD Security requirements.
• Airbus working Day 0830-1700, 1 hour for lunch
• Travel within the overall company
  
  

The Reward

In Joining The Airbus Family, You Will Play a Critical Part In Delivering The Most Efficient Helicopters For Its Customers, Who Serve, Protect, Save Lives And Carry Passengers In Demanding Environments. On Top Of Your Competitive Base Salary, You Will Have Access To The Following Benefits Below Via Our Airbus Salary Sacrifice Schemes:

• Private Medical Insurance (Bupa) – single cover for employees paid by the company
• Pension: Employees are auto-enrolled into the Airbus Group UK Retirement Fund. Initially, AH contributes 6%, employee 4% basic
• Share Incentive Plan and ESOP. Annual share schemes at company discretion.
• Success Share, Discretionary Group bonus scheme (conditions apply)
• Bikes to Work (up to £3,000) (employee purchase scheme)
• Technology ( employee purchase scheme)
• Mydrive (employee car purchase scheme)
• Den-Plan (employee purchase scheme)
• Health-care Cash Scheme
• Personal Accident Insurance (employee purchase scheme)
• Health Assessments
• Travel Insurance
• Financial/Legal Advice (eg, Will-writing; Lasting Power of Attorney)
  
  

Data Protection

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Please direct any questions relating to this job posting tocontact.recruitment.ahuk@airbus.comask for Carmel Jones in the first instance.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus Helicopters UK Ltd

Employment Type:

Permanent

Experience Level:

Professional

Job Family:

Administration / Documentation

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.