General Clinic Administrator
☞ Nottingham University Hospitals NHS Trust
View: 107
Update day: 07-05-2024
Location: Nottingham East Midlands
Category: Health / Medical Care Doctors / Nurse Part-time
Industry: Healthcare
Job type: Part-time, Permanent
Salary: £18,546 - £19,918 a year
Job content
Job overview
General administration support in a busy Audiology department. The role requires patient notes to be prepared in a timely manner. Duties include printing, photocopying/scanning, filing and typing. The post-holder must be well organised, be able to prioritise workload and use their own initiative.
Main duties of the job
An opportunity has arisen for a part-time General Clinic Administrator to join our busy team in the Audiology Department based at Ropewalk House.
We are seeking an enthusiastic and conscientious team player who has previous office based experience.
The role requires patient notes to be prepared in a timely manner. Duties include printing, photocopying/scanning, filing and typing. The post-holder must be well organised, be able to prioritise workloads and use their own initiative.
You will need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable.
18.75 hours per week to be worked between the hours of 8:30am and 5:00pm Monday-Friday. Work pattern to be agreed with the successful candidate.
Working for our organisation
A very busy and friendly team who work together to provide a range of administrative support within the whole of the Audiology Department at Ropewalk House.
This vital role is mostly back office and file area based.
In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.
Detailed job description and main responsibilities
Ensure all patient notes are prepared in line with Trust Standard guidelines and key performance indicators including current paper records or thin folders that will support DHR requirements
Printing clinic lists from Medway
Photocopying/scanning as required
Deal appropriately with enquiries, by telephone and in person, from staff and the general public, seeking advice or referring elsewhere if necessary.
Ensure all RTT patient data are recorded accurately and timely.
Provision of typing support.
Keep personally updated and be able to advise patients in relation to peripheral services available, i.e. transport, interpreting services etc.
Be able to competently use Hospital IT systems and other information technology systems and participate in training programmes to develop and update personal skills to meet the needs of the department.
Maintain tidy, safe working environment, reporting any hazards or faults timely and appropriately.
Keep file areas clear and tidy.
Ensure patient notes are filed correctly.
Present a professional, polite and courteous attitude at all times and be appropriately dressed when on duty.
Undertake any other duties, which may reasonably be required.
Person specification
Qualifications
- A-C grade GCSE or equivalent including English and Maths
Experience
- Proven experience in an office based admin or clerical role
- Experience of team working
Communication and Relationship Skills
- Ability to communicate in a clear and effective manner
- Ability to develop good working relationships
Analytical and Judgement Skills
- Ability to work using own initiative
- Understanding of the importance of confidentiality
Planning and Organisation
- Able to plan and organise own time
- Able to prioritise own tasks
Physical skills
- Ability to be able to retrieve files from shelving using appropriate equipment
Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Departmentconfidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£45 for enhanced and £28 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
Deadline: 21-06-2024
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