Finance Assistant - Purchase Ledger and Banking (Birmingham)

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• Maintenance of the purchase ledgers across all group companies. Duties to include, but not limited to, recording authorised purchase invoices, reconciling trade creditor ledgers, producing BACS and cheque payment runs and dealing with queries from suppliers
• Production of working papers to be used in month end management accounts, including reconciliation of simple balance sheet accounts (control account creditors, bank, other debtors)
• Process and monitor staff expenses across all group companies, including assisting with production of payment runs using new expenses software
• Process and prepare customer refunds and personal accident claim payments
• Processing of monthly commission payments, including manual payments
• Provide support on additional finance tasks such as bank reconciliations
• Process queries from internal and external sources (suppliers, customers and admin staff), signposting, providing information and escalating these when necessary
• Assist in the maintenance of the payments system, flagging issues and maintaining financial data
• Undertaking adequate research to understand issues raised and source requested information
• Provide support to the wider Finance team
• Contribute to the working papers to support year-end statutory accounts production, and work as necessary with external auditors during and after fieldwork in relation to specific queries raised on processes and reconciliations
• Processing of a high volume of daily tasks to contribute towards meet all daily, weekly, monthly, quarterly and yearly legal and business financial deadlines
• Make decisions within the scope of the role, paying due care to the guidelines in place
• Carry out appropriate clerical and general duties as may be required from time to time by the Finance Management team
• Maintain an understanding of the corporate governance framework and financial legislation framework which guide activities
• To maintain Courtesy, professionalism, and high standards of presentation in all communications with customers and potential customers
• To perform all tasks and duties when required providing flexibility and covering a team working environment
• All employees are responsible for ensuring the protection of personal data, as such you are required to actively engage with all requests relating to data protection and proactively ensure compliance with GDPR and the DPA when handling any personal, special category or criminal conviction data.
• You must report data incidents in-line with Company Policy. You must understand and comply with obligations under the Company’s data protection, information security, GDPR, DPA and FCA regulations and other relevant policies.
• Operates within defined risk appetite levels, and within the context of the Enterprise Risk Management Framework (ERMF), Risk Strategy, and all associated policies.
• Ensure compliance with the company health and safety rules and requirements, ensuring own safety and that of colleagues at all times; raising risks identified immediately and following all health and safety instructions.
• At all times, ensure that customers are put first in everything we do, following all policies and procedures, especially those relating to The Consumer Duty