Finance Administrator

Our client, an established school in Truro is looking to recruit an experienced Finance Administrator to join their team on a permanent basis. You will provide administrative support and add capacity to the Shared Services team.

The role involves working within the Trust Central Team performing necessary duties to support compliance, growth, and development.

Driving is essential as you may be required to work out of other school sites within the Trust.

Shift pattern:

• Hours can be flexible to fit around school runs if required.
• £15,903 part time.
• 30 hrs per week (term time, INSET + 2 weeks) - Can be flexible – at interview stage
• 47.568 paid weeks per year.

Special Conditions related to the post:

The Trust is committed to safeguarding, promoting the welfare of children and to ensuring a culture of valuing diversity and ensuring equality of opportunities.

Successful applicants must be suitable to work with children and will need to undertake the following before commencing employment:

• Enhanced Disclosure & Barring Service (DBS) Certificate with barred list information.
• Receipt of two satisfactory employer references one of which must be from your current or most recent employer.
• Satisfactory verification of relevant qualifications.
• Satisfactory health check.

All new employees may be required to undertake mandatory training required by the Trust.

Main Duties and Responsibilities:

Finance

Co-ordinating procedures and ensuring efficient processing of financial transactions in line with Trust Financial Regulations:

• Processing supplier invoices/setting up new suppliers/responding to supplier queries.
• Performing financial administration tasks in a timely manner to help maintain effective and flexible finance transactions, processes and procedures.
• Supporting the Finance team with regard to regular monthly checks, following up payments owed and/or payment queries.
• Supporting the setup of Trust-wide suppliers/accounts, contacting suppliers of goods and services to obtain information relating to prices, orders, deliveries and payments as required.
• Supporting the finance team to ensure business processes are followed in schools.
• Inputting/processing and reconciling Company Credit Card expenditure against receipts submitted on a monthly basis.
• Inputting/processing and reconciling Petty Cash expenditure (Residential areas) against receipts submitted on a monthly basis.
• Internal audit support. Supporting Finance team to undertake internal control checks and ensuring compliance with Trust financial policies and procedures.
• Providing back up/business continuity to Finance/HR team as necessary.

Payroll/HR Admin

• Inputting HR changes, expense claims and maintaining absence records for the Central SPT Team, and schools into payroll system as required.
• Liaising with school administrators where necessary with regard to school changes relating to payroll amendments.
• Providing support to school admin teams on business processes as required and appropriate.
• Ensuring up-to-date document templates are available to support HR business processes and are available and accessible for all schools.
• Providing administrative support to the Finance & HR Manager and Operations Manager with regard to HR/Payroll Projects as appropriate.
• Helping to co-ordinate and support Trust well-being initiatives as appropriate.
• Supporting the organisation and administration of Trust wide INSET days.
• Providing administrative support to the wider Trust team in relation to growth opportunities and expansion projects as and when these may develop.

These duties may be amended from time to time, in consultation with the post holder and as appropriate.

Staff should recognise that as the Trust grows and moves forward, job roles will inevitably develop and change focus and job descriptions will be reviewed accordingly. Staff need to be flexible in their approach to accommodate the changing needs of the MAT and to participate fully in professional development which supports this.

General/Other duties and responsibilities:

• To act as a Trust team member and provide support and cover for other staff where needs arise inclusive of occasional work at other Trust sites within a reasonable travel distance.
• To be aware of and adhere to all Trust policies and procedures.
• To be responsible for your own continuing self-development and attend meetings as appropriate.

If you’re interested in hearing further information for this amazing opportunity, please apply with your CV now. We look forward to hearing from you.

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