Facilities Administrator

The Best Connection are an employment agency seeking a Facilities Administrator for an ongoing temporary assignment at our client in Oxford Street, London

Hours of work are 9am to 6pm Monday to Friday, with an hour unpaid lunch break

Rate of pay is £14.42 per hour

Job Purpose

• Supporting the Head of Services at a leading media corporation at their prestigious head offices in central London.
• Working as part of a Services team in a modern business facility, supporting a dynamic commercial and editorial team of colleagues.
• To monitor and co-ordinate the buildings facilities enquiries. Liaising with internal and external partners in achieving task resolution within the agreed timescales, whilst ensuring a high-quality service provision for all tasks within agreed KPI and SLA’s

Key Responsibilities

• Provide a high level of customer service, delivering to service levels, goals & objectives
• o This includes providing support across the business, including day-to-day facilities arrangements and operations essential to the running of the building
• - Provides support for accounting tasks - e.g. internal cross charges, coding invoices, raising P.O. etc
• Proactive management of and responding to enquiries (via emails and phone calls), handling problems and issues.
• Keeping stock of supplies and placing orders when necessary.
• Submitting timely reports and preparing presentations/proposals as assigned.
• Assisting in setting up new client accounts, supporting the car fleet and ensuring all records are up to date.
• Producing security passes, both scheduled and ad hoc.
• Keeping the Services handbook and knowledge base up to date at all times.
• Helping to support internal and external events.
• - Events and Hospitality - order catering, book catering staff, security.
• Providing additional support where required for ad-hoc requests and meetings.
• Performs additional duties as and when required.

Essential skills

• Solid communication skills, both written and verbal
• Good interpersonal skills
• Shows a desire to be challenged and to develop new skills
• Intermediate / Advanced level in G Suite or Microsoft Office suite
• A strong customer service approach with a demonstrated commitment to exceed customer expectations.
• Multitasking and time-management skills, with the ability to prioritise tasks
• Experience in similar administrative roles
• Familiarity with office management procedures and basic accounting principles

Other benefits of working for The Best Connection include:

• Ongoing assignments
• Online payslips
• Weekly Pay
• Holiday pay
• Pension provision

• Hourly rate as above (not age dependent)
• 28 days Paid Annual Leave pro-rata for PAYE (inclusive of statutory holiday)
• Canteen
• Ongoing Assignment
• Possible permanent position following a successful trial period

All vacancies are available and correct at the time of posting. Some details may be subject to change