Facilities Administrator

Job content

Job Description

We are currently recruiting a Facilities Administrator to undertake all administrative, reporting and coordination tasks within the Estates Team at Bishop Auckland Hospital

This is a full time, permanent role working Monday to Friday, 8am to 4pm.

Key Responsibilities​

• To upload PPMs from CAFM system to the site team and submit completed documentation, once reviewed, to compliance asset management systems
• To ensure timely and accurate filing of paperwork e.g. PPMs, reports and breakdowns
• To liaise with contractors to coordinate site visits and schedule works, and to ensure contractor information and databases are kept up to date
• To obtain quotations and raise purchase orders for managers when required ensuring that the information is recorded on the period balance sheet
• To maintain and enhance effective working relationships with the client, colleagues and other interested organisations and individuals
• To assist managers in ensuring that quality monitoring, activity reporting and performance monitoring is properly implemented and maintained.
• Working with the Facilities Manager and other staff members to develop plans to ensure all administration resource is cross trained ensuring all staff can perform all basic functions
• Contribute to the overall contract objectives and targets
• To carry out all tasks with due regard to the contract specification, the Company’s policy and procedures and all current legislation
• To analyse data stored within the Concept CAFM and Track Record Compliance system and produce reports, responding to client and ISS audit/compliance requests

Professional and personal competencies/qualifications​

• Previous experience in administration, preferably within Facilities Sector
• A professional level of communication and IT skills, with good general education
• Experience or proven ability in working as part of a team/own initiative.
• Ability to communicate both written and verbal to senior management level.
• Ability to solve problems in an effective manner.
• Excellent skills in Microsoft Office (Word and Excel)
• Excellent organizational skills.
• Ability to handle large amounts of data accurately and in a timely manner.

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace

If you have any further queries regarding this role, please contact the Resourcing Team on 0330 311 2739

Job Types: Full-time, Permanent

Schedule:

• Day shift
• Monday to Friday
• No weekends

Work Location: In person

Reference ID: 116834