Facilities Administrator

Job content

We have a rare opportunity for an Facilities Administrator within a high-profile employer in Rutland.

This Estates Administrator role is at a well-known, prestigious and very well-established organisation based on a stunning and diverse estate.

The Estates Administrator will provide administrative support to the Head of Contracts, coordinate the Planned Preventative Maintenance Programme (PPM) within the Computer Aided Facility Management (CAFM) system, and monitor and report on the performance of the internal maintenance team and external contractors.

The estates’ team cover a site of 120 acres, almost one mile apart at its extremities and interspersed by town housing, retail and light industrial properties. It includes 56 acres of playing fields and a built estate of 75 buildings, of which 23 are listed (Grades I – II).

The ideal candidate will have excellent verbal and written communication skills, as well as a positive, ‘can-do’ and forward-looking attitude.

The Estates Administrator tasks include:

• Provide administrative support to the Head of Contracts, including procurement, contract management, and data entry.
• Coordinate the PPM program, liaising with internal and external stakeholders.
• Work closely with the Head of Building Fabric and Head of Mechanical & Electrical Services to manage the day-to-day PPM program.
• Be a central point of contact for both internal and external stakeholders, including manning the reception, answering the telephone, managing the central inbox, organizing the receipt and issuing of post and parcels, and other administrative duties.

What’s on offer:

They offer staff a community that values people. They are warm, compassionate and mutually supportive. This is reflected in their working environment and the benefits they are able to offer.

• 50% contribution to premiums for School’s private health scheme
• Free membership of dual-use Sports Centre
• Free staff lunches in term-time
• School fee discount for children of staff (subject to change at any time)
• Retail, gym, supermarket, cinema and restaurant discounts
• Cycle to work scheme
• Employee Assistance Programme which provides a range of support including counselling and legal advice
• Occupational Health Services to support staff who have health/medical issues
• Free annual flu jabs
• Recognised as a “Disability Confident” employer
• Recognised as a “Mindful” employer
• Working towards Investors in Diversity

This vacancy is being advertised on behalf of RecruitME who are acting as a recruitment agency. RecruitME is committed to equal opportunity and diversity and embraces applications from all sections of society, regardless of sexual orientation, race, age, gender identity, sex, disability, marital status, religion, or belief. RecruitME is also committed to working alongside veterans and ex-servicemen and women.

Job Types: Full-time, Permanent

Salary: From £25,000.00 per year

Benefits:

• Additional leave
• Canteen
• Company pension
• Discounted or free food
• Employee discount
• Employee mentoring programme
• Free flu jabs
• Free parking
• Gym membership
• On-site gym
• On-site parking
• Private medical insurance
• Sick pay
• Store discount
• Wellness programme

Schedule:

• Monday to Friday

Work Location: In person