Expenses Administrator

Job content

JOB INTRODUCTION

To ensure the completeness and accuracy surrounding the payment of employee expenses. Administering and Processing of expenses while ensuring relevant controls adherence.

MAIN RESPONSIBILITY

• Processing and payment of all employee expenses through the company on line expenses system
• Maintain the company credit card process, including ordering new cards, cancelling and updating credit limits on cards etc.
• Ensure all completed expense claims are justified, with the appropriate accompanying back up approved in line with the Global T & E policy whilst adhering to the relevant financial controls.
• Ensuring all claims are processed within the 3 monthly time scale
• Maintaining Mi Vision Expenses System for all UK companies –( including any upgrades )
• Training and support to users of MiVision and company card holders
• Timely file uploads to IFS system ensuring accurate transactions postings to relevant charge codes and accounts payable ledgers
• Monthly, year end accruals and balance sheet reconciliations in line with group reporting timetable

OUR IDEAL CANDIDATE

• Knowledge of VAT requirements on expenses processing
• Working knowledge of a on-line Banking and electronic accounting system
• Knowledge of Expenses processing in multi-currency organisation

WHAT WE CAN OFFER YOU

• We offer a competitive salary and benefits which are designed to promote our employees financial wellbeing. Employees are also eligible to participate in a bonus plan.
• Our employees enjoy a generous holiday entitlement and an opportunity to ‘buy’ or ‘sell’ some holiday entitlement.
• Private Healthcare and Doctor@Hand (remote GP service).
• Our employees can join a defined contribution pension plan. Employees contribute either 4% or 5% of salary, the company contributes 8% or 10% depending on the employee contribution. Employee contributions can be made through salary sacrifice.
• Our Employee Assistance Programme offers practical, impartial support on everyday matters ranging from medical, financial and legal to home and family issues.
• Our Life Assurance cover is a multiple of eight times your annual basic salary.
• Product allocation so that you can enjoy our fantastic portfolio of brands.
• Our Cycle to Work scheme allows you to hire a bike for an agreed length of time, and then snap it up for a fraction of its original value. All while making savings (at least 25%) and spreading the cost.
• Every employee has the opportunity to claim up to £1,000 per year for a charity or charities for which they have raised money, volunteered their time or personally donated.
• Learning resources to help you be your best self.

ABOUT WILLIAM GRANT & SONS

A HOME FOR RARE CHARACTERS

William Grant & Sons: a home where Rare Characters thrive.

We value every employee for their rare character, distinctive skills, experience and perspectives. Every one of our colleagues has a role to play in helping us to achieve our growth ambitions.

At William Grant & Sons, our vision is to be A home where rare characters thrive. We value all colleagues for their rare character, distinctive skills, experience and perspectives. Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We strive to create an environment where we can all be our best and bring our whole selves to work.

OUR AGILE WORKING PHILOSOPHY

Our agile working philosophy is to “Have your best work day everyday”.

Built on trust, we empower our rare characters to have their best work day every day. Where flexibility and positive working experiences help employees to feel connected and release potential across our teams.

We are open to discussing possible agile/flexible working options as part of the recruitment process.

INCLUSIVE RECRUITMENT PROCESS

Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We want to ensure that our recruitment process is inclusive.