Executive Assistant

☞ Certino

View: 103

Update day: 07-05-2024

Location: Wimborne South West

Category: Administrative / Clerical / Assistant Part-time

Industry: Information Technology Services

Position: Associate

Job type: Part-time

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Job content

We are seeking an experienced, high performing Executive and Team Assistant to play a fundamental role in enabling us to achieve our business goals.

Executive Assistant Responsibilities

Full Executive Assistant support for our Managing Director:o Email Management - screening and prioritising emails that need urgent attention.o Diary Management - organisation of meetings, internal and external, Board meetings and Advisory Board meetings, preparation of agendas, minutes, papers and presentations, filing of papers following meetings, i.e., Board meeting minutes.o Organisation of travel, UK and overseas.o Processing of expenses, working alongside the Finance team. Admin support to Consultant Legal Counsel:o Processing legal documents to ensure these are signed by the relevant parties and filed appropriately.o Prepare draft Board meeting minutes working alongside Legal Counsel. Admin support to Executive Leadership Team (ELT).o Supporting members of the ELT with ad hoc administrative tasks, projects and initiatives.o Assisting with the set-up of regular events as part of the Social Committee. Administrative Taskso Management of SharePoint, Teams and Office 365, ensuring systems and files are orderly, and restricted access is provided to appropriate personnel.o Plan and coordinate admin procedures and systems and develop ways to streamline processes to achieve optimum effectiveness and efficiencies.

Executive Assistant Requirements
  • Experienced, credible, confidential and professional Executive Assistant.
  • Adaptable and flexible.
  • Passionate about doing what is required to support our MD and overall business mission.
  • Strong organisational and management abilities.
  • Meticulous attention to detail and accuracy in work produced.
  • Ability to meet and establish deadlines.
  • Excellent interpersonal and communication skills and ability to roll sleeves up and get stuck in to achieve overall business goals.
  • Team player who will bring positive energy and brilliant support to our small high performing team.
    • About Certino

    Certino is the first fully automated shadow payroll SaaS platform. Our mission is to disrupt a £2bn industry through a combination of process automation and tax optimization tools. We help our customers to save time, reduce costs and stay compliant by replacing costly manual processes with our proprietary technology. We are obsessed with customer satisfaction and serious about delivering next-generation tax automation tools. Our growing blue-chip client list includes the likes of Siemens, Amazon & Suez. Certino is a small, collaborative company where you’ll be expected to get stuck in from day one. Though we’ve always operated remotely and will continue to do so, the UK team value face to face time. At Certino, we are an equal opportunities employer. We encourage and celebrate diversity and are committed to creating an inclusive environment where all our individual employees thrive.

    Location: Predominantly remote based. Ability to easily travel to Wimborne / Bournemouth area for meetings preferable but not essential. May also be some minimal requirement for travel to London for occasional UK team meetings.

    Contract Type: Permanent

    Hours: Part Time, 25 hours per week which can be worked flexibly over 5 days Monday - Friday. There will be some requirement for availability for urgent tasks on an as needed basis.

    Salary: Competitive

    Benefits: 25 days holiday per year pro rata plus public holidays, flexible and fluid working hours, pension scheme, competitive salary, equity options, performance-related bonus scheme, a benefits package including private medical options. You may have experience of the following: PA, Personal Assistant, EA, Executive Assistant, Administration, PA to CEO, Secretary, Administrator, Team Administrator, etc. Ref: 100034
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Deadline: 21-06-2024

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