Executive Assistant

Job content

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

We are looking for an Executive Assistant for the Global Sourcing & Procurement team

This will include a high level of complex diary management for the Chief Procurement Officer and members of the Sourcing & Procurement leadership team including the Global Head of Corporate Procurement.

What this job involves
Extensive diary management across multiple time zones
Full inbox management
Organising international travel including meeting and transport arrangements, confirming accommodation and producing detailed itineraries often of a complex nature
Assisting in organising external meetings and operational meetings in various locations around the world
Dealing with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues
Developing and maintaining effective working relationships with colleagues and clients
Drafting documents and correspondence
Organising client entertainment, both in the UK and globally
Organising internal and external lunches & dinners, booking the relevant dining rooms and restaurants both in London and globally
Organising meetings and presentations booking the relevant rooms and equipment both in the UK and globally
Providing wide ranging administrative assistance
Support with project work (as applicable)
Support with material preparation as and when required

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Sound like you? To apply you need to be / have:
Excellent spoken and written communication skills
Ability to work independently with minimal supervision
Team player who deals effectively with colleagues and clients
Ability to prioritise workload with an attention to detail and willingness to complete projects in a timely and efficient manner
Some analytical ability is required in order to gather and summarise data for reports and to find solutions to various administrative issues
Understands and appreciates the importance of using discretion
Highly respected by colleagues and serves as a positive role model
Uses appropriate judgement when responding to the needs of senior level executives both internally and externally
Shows initiative in taking action and responding appropriately
Adopts a flexible approach to work: from time to time early starts and late finishes will be necessary
Has proven organisational skills
Has an excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients
The candidate must demonstrate the ability to establish good relationships with both clients and colleagues
A cheerful and positive attitude is essential as is a genuine enthusiasm for the work that will be undertaken

Experience
Experience of providing EA support to Senior Leadership
Experience of dealing with highly sensitive and confidential information
Experience of scheduling meetings and calls across multiple time zones

Knowledge
Advanced MS Word, MS Excel, MS PowerPoint and MS Outlook

What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today!

#LI-NC1