Construction Secretary

☞ Persimmon Homes

View: 107

Update day: 07-05-2024

Location: Llantrisant Wales

Category: Civil / Construction

Industry: Construction Facilities Services

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Job content

Persimmon Homes East Wales has a vacancy for a Construction Secretary with an immediate start for the right candidate to work at our offices in Llantrisant. Reporting to the Construction Director / Contracts Managers your key responsibilities of the role will be (but not limited to):

  • Monitoring email / telephone calls and prioritising for action passing accurate information as appropriate.
  • Diary management of the Construction Director / Contracts Managers.
  • Compiling external / internal correspondence.
  • Minute taking, meeting preparation, servicing meetings.
  • Admin support for Contracts Managers and site teams.
  • Maintaining training matrix for site staff and booking training where necessary to ensure statutory compliance.
  • Maintain a link with CITB for the recruitment of Apprentices Issuing / ensuring site compliance with H&S policy.
  • Ordering / monitoring sites supplies.
  • Maintaining holiday spreadsheet and weekly sickness/absence spreadsheet and updating attendance via our internal Access and COINs system.
  • Recording weekly build progress. Creation / maintenance of construction programmes.
  • Co-ordinating the collection and preparation of information for Group / operating reports.
  • Maintenance of office files.
  • Operating our internal COINS system to run reports (COINS experience would be an advantage, but in-house training would be given).
  • Be the conduit for personnel between site and office.
  • Reception cover – lunch time / absence cover on a rota basis.

Qualifications / Experience

The successful candidate should ideally have previous experience within a Construction / Housebuilding Industry. Knowledge of a COINs system would be an advantage but not essential. Typing skills to at least level 2 RSA or similar with a good Microsoft knowledge with particular emphasis on Word and Excel.

Skills

The successful candidate will need a strong Secretarial/Admin background, well organised, self motivated with good communication skills and telephone manner. They will be able to take instruction as well as working on their own initiative; able to work to tight deadlines. They will also need to be flexible to meet the needs of the department.

Benefits

Competitive Salary, Pension, Life Assurance & Bonus

Offers of employment are subject to a satisfactory background check e.g. employment history and criminal record check. These background checks are job specific to certain vacancies within Persimmon.

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Deadline: 21-06-2024

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