Commercial Coordinator

Job content

Position: Commercial Coordinator

Location: Rugby

Reporting to: Performance Coordinator

Purpose of the Role

To provide commercial support to Colas Rail Services contracts; ensuring accurate recognition of revenue and cost is managed and reported through the monthly CVR process. This will be achieved through the management of internal and external customers and a thorough understanding of contract commercial deliverables, revenue recognition, risk, WIP and accruals.

Key Success Measures

• Safety – Support the implementation of the Colas Rail Limited Safety, Health, Environment and Quality (SHEQ) strategy, associated actions and resulting initiatives, to deliver continuous improvement in all areas.
• Profitability – Ensure work is carried out with a continuous view to profitability and efficiency and look after our shareholders by guaranteeing that they see value for money and a profitable business.
• Quality – Quality is key to competitiveness. Take responsibility for delivering on time and on budget a high quality product or service, which Colas Rail can take pride in.
• Respect – Demonstrate respect for colleagues, our clients and the environment in all areas of work.

Key Areas of Responsibility & Accountability

• Manage the day to day commercial administration of the contracts, including preparing internal and external reports and representing the company at client meetings.
• Build and maintain a good working relationship with internal and external clients.
• Manage and report on opportunities and contract performance.
• Ensure that all due revenue is correctly billed and collected in a timely manner.
• Identify and manage risk on the contracts.
• Manage the record keeping process to support contracts delivered by the division required for financial cost control and reporting, measuring and valuing work.
• Provide timely and accurate contract reports on period results and full life projection, including reports on un-agreed amounts included in end life forecast.
• Raise applications for payment and invoices in accordance with contractual requirements
• Manage cash flow of contracts including cash receivable from clients and payments due to suppliers.
• Produce weekly cash flow forecasts and reconcile with weekly cash receipts, identifying any variance with full explanation and action to close out.
• Monitor contract results against budget, identifying and reporting on major factors causing material differences.
• Manage the aged debt process and escalate any monies due to ensure a timely resolution to any issues.
• Calculate WIP for the contract on a monthly basis and reconcile revenue to ensure that the management accounts are accurate
• Ensure that accruals are complete and accurate and reflect the correct recognition of costs.
• Ensure that risk and opportunities are correctly identified and reported through the monthly CVR process.
• Deal with insurance claims and divisional insurance management issues.
• Provide advice to commercial, engineering and operational staff to ensure corporate governance requirements are not breached.
• Ensure contract deliverables and requirements are fully understood by all stakeholders including admin, operations, planning engineering and commercial.
• Assist with new business mandates, tenders, contract VIs, PQQs and RFQs as required.
• As you will expect the organisation may change from time to time and you will be expected to meet the operational requirements.
• Any other reasonable duties as required from time to time.

Person Specification

• A thorough knowledge of contract procedures, finance and administration.
• Strong numeric and analytical skills.
• Organisational ability with proven communication and motivation skills. Ability to meet tight reporting deadlines.
• Ability to express views and explain concepts to clients, suppliers and colleagues.
• Good and proven negotiation skills.
• A comprehensive understanding of contract reporting methodology, which determine the financial results for the division.
• Good commercial acumen with the ability to constantly improve systems, processes and reporting standards.
• The ability to explain commercial concepts to others, including non-commercial managers.
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Behavioural Skills

• Energy – ‘Get up and go’ attitude of a leader
• Energise – Lead, manage and inspire my team
• Edge – Maximise my personal edge
• Execute – Make things happen
• Engage – Stay close to the client

Colas Rail in the United Kingdom values and encourages diversity in our workforce, regardless of background, disability or gender. As part of our aim to deliver quality services, we are committed to promoting equality and eliminating discrimination.

Recruitment agencies

Colas Rail currently works with a number of approved recruitment suppliers. We will therefore not consider CVs or speculative proposals from any other agencies. Recruitment agencies not currently approved as preferred suppliers are kindly requested not to submit speculative CVs to any part of Colas Rail.