Assistant Project Manager - UK Small Projects

Job content

About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
We are looking for an Assistant Project Manager - UK Small Projects for our Work Dynamics business line.
About JLL
We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

ROLE AND RESPONSIBILITIES

OVERALL ROLE
Location: SW / Bristol
Working within a team to ensure delivery of the day-to-day small projects activities for the UK, and support the UK Small Projects Team in ensuring Small Projects activities are scheduled and delivered as per program and within budget. The role will assist the Project Management team in ensuring that each work stream is scheduled, planned and delivered on time and that the activity is delivered at its best possible level of cost and operating efficiency. They will help the team provide highly responsive and proactive management services.
Key Tasks –
Supporting a diverse portfolio delivering Small Projects.
Assisting in the preparation of tenders, specifications, presentation and business case submission to the client, and management of works through to completion.
Respond to reactive issues raised which falls outside of the FM remit
Assisting in the delivery and management of the clients CAPEX expenditure.
Provide assurance and compliance with internal and external audits

MAJOR RESPONSIBILITIES
Roles and Responsibilities: Client/Stakeholder Management
Work with the PM team to proactively engage stakeholders to ensure small projects are delivered successfully within budget and on time.
Build and develop effective client / stakeholder relationships across multiple levels of the organisation
Be a contact for delivery of small projects – and support the Project Management team in providing regular updates on progress at scheduled meetings.
Procurement & Vendor Management
Ensure vendors are well-managed, delivering services on time and within budget
Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as Jones Lang LaSalle best practice
Contracts Management
Assisting in managing all contracts to ensure that they are professionally delivered at the right costs
Ensure expiry of contracts are well-monitored and re-procurement is initiated if needed
Ensure contracts are continually assessed to deliver best value to the client
Finance Management / Cost Control / Profitability
Support the FM and PM teams in actively working to ensure that the site’s financial operations are meeting or exceeding targets and control requirements including the Jones Lang LaSalle Code of Ethics
Ensure financial processes are followed at all times
Health & Safety Management
Ensure the provision of a safe working environment
Ensure compliance with statutory regulations on fire, health and safety standards
Site Operations Management
Promote continuous quality improvement practices and implement Industry Best Practice operations
Implement small projects procedures and performance measures and ensure they are maintained at all times
Risk Management
Ensure subcontractors and/or vendors work to Risk Assessments and Method Statements.
Ensure contingency plans are in place for all work activities.
Ensure escalation procedures and incident reporting procedures are implemented and in place
Assist in the development of guidelines and strategies to ensure compliance with Jones Lang LaSalle’s business conduct
Achieve Key Performance Indicators and Service Level Agreement

CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA

Ideal Experience
Degree in project management or equivalent building / construction related qualifications (i.e. building surveying, mechanical and electrical), with work experience in either a consulting or contracting organisation.
Working towards a Professional Qualification via a recognised body e.g. AssocRICS / MRICS, APMP or PRINCE2.
Excellent understanding of building and M&E maintenance
Excellent people skills and ability to interact with a wide range of client staff and demands
Knowledge of Occupational Safety requirements
Strong PC literacy and proven ability to manage daily activities using various systems.
Knowledge of vendor management for specialized services
Knowledge and understanding of commercial contracts
Budget management and financial analysis skills

Critical Competencies for Success
The successful candidate will have a technical understanding of project management principles and building maintenance. They will be supported by Senior Members of the team but will need to be able to work independently when required.
Conversant with all applicable legislation, regulations and standards.
Experienced in the use of Excel, Word, PowerPoint, Microsoft project desirable.
Qualifications or experience in project management and procurement.
Acts as a role model for Jones Lang LaSalle by behaving consistently with cultural requirements
Set stretch targets for self to achieve maximum team performance
Actively searches out opportunities to achieve best results
Promotes open, constructive and collaborative relations with superiors, subordinates, peers and clients.
Listens effectively and communicates through actions and example. Has strong written and oral communication skills

Other Personal Characteristics
Strong communicator – Good presentation skills and possesses strong verbal & written communication skills also an active listener
Passion for quality – has an eye for detail to make sure the best delivery of services
Self-motivated; confident & energetic
Ability to effectively deal with stressful situations
Flexible – able to adapt to rapidly changing situations
Strongly goal-oriented – able to focus on meeting all performance targets
Is a team player – able to cooperate and work well with others to meet targets
Proven ability to initiate and follow through with improvement initiatives
Exhibits honesty & trustworthiness
Open to new ideas & willing to challenge status quo

KEY PERFORMANCE MEASURES
Achievement of Contracted Service Levels and Performance Indicators
Achievement of contracted Customer Satisfaction expectations
Management of resource to ensure no disruption to client business
Achievement of savings initiatives as agreed with Client.
Delivery of Agreed Initiatives as per Client/Jones Lang LaSalle Initiatives Road Map.
Achievement of performance goals as agreed with line manager

What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

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What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We can’t wait to see where your ambitions take you at JLL. Apply today!