Admin Support Officer

Job content

HM Prison DoncasterMonday - Friday (8:00- 4:30pm or 8:30-5:00pm)40 Hours per week£21,224 Per AnnumHMP & YOI Doncaster is a Category B prison and it predominantly serves the courts of South Yorkshire and currently holds up to 1,145 male prisoners over the age of 18. We are located in the centre of Doncaster Town Centre within walking distance of the railway station and bus station. As a resettlement prison we work with our prisoners, particularly those serving less than 12-months, to ensure that they have the support they need for resettlement as well as access to the services and support available to them after release. Most of our prisoners are released back into South Yorkshire.We have a great opportunity for a Training, Skills, and Employment Administrator to join our team on a full-time basis. The post holder will be responsible for providing administrative support including invoicing, and internal P&L reports for the Education, Skills, and Work function at HMP Doncaster. This role will also carry out the monthly calculations and invoices for medical escorts/bed watches charges.This position will develop to understand and have oversight of the onsite prisoner pay policy, month end financial reports, petty cash and third-party contracts.Some of the key duties for this role will include:

• Raising invoices in an accurate and timely manner for industries sales and Medical Escorts, Bed Watches and Constant Observations.
• Customer management control of HMP Doncaster’s preferred customer accounts and the creation of new customers, dealing with all queries and customer relations.
• Creating and collating monthly P&L reports exported from SAP for Business Enterprises
• Manage buying and relationships with suppliers with respect to invoices and timely payments (30 days)
• Support and document the work of the onsite finance and prisoner pay.
• They will be accountable for the Development of the Monthly Finance Bilat Report
• Tracking and Monitoring spends within the function is a key aspect of the position
• Supporting the RID function in the necessary cross charges and purchasing across the Jail
• Oversight and tracking performance of the Print and Textiles Function (Financially & Contractually)
• Development and renewal of contracts associated with third party companies

This list is not exhaustive, the roles and responsibilities may change to meet the organisations needs and objectives.What You Need To Do The JobThis is an opportunity for an individual who has proven experience of working within a fast-paced office environment. The successful post holder must be motivated, have attention to detail and demonstrate clear communication skills as this is essential for this role.The successful candidate must be have experience in working with external and internal customers. Having previous experience of SAP, particularly raising of invoices and sales orders is important. Having experience of purchase ledger for at least 1 year is desirable.Furthermore, they must be highly organised, have effective time management skills and excellent computer and typing skills inclusive of Microsoft Word, Excel and Power Point.Why SercoMeaningful and vital work: The nature of our business means you will do interesting work that matters – delivering essential services that touch people’s lives.A world of opportunity: Our diverse UK-wide operations offer unrivalled opportunities to learn and develop. You’ll be able to broaden your experience and apply your skills in new ways.Great people: We are a motivated team who will encourage you and help you to succeed. You’ll have the resources you need to do your job in a diverse and supportive environment.What We Offer

• Competitive salary of £21,224.16
• Up to 6% contributory pension scheme
• 256 holiday hours and be raising 264 hours after 2 years
• Onsite parking available
• 10-minute walk from Doncaster railway station
• Working in a friendly team environment
• Opportunities to complete NVQ’s

About SercoAt Serco, not only is the nature of the work we do important, everyone has an important role to play, from caring for vulnerable people to managing complex public services. We are a team of 50,000 people responsible for delivering essential public services around the world in areas including defence, transport, justice, immigration, healthcare and citizen services. We are innovators, committed to redesigning and improving public services for the benefit of everyone.By joining Serco you will have unlimited access to our Global Employee Networks – SercoInspire (Gender), SercoEmbrace (Multicultural), SercoUnlimited (Disability) and In@Serco (LGBT & Networks). Serco Employee Networks, led by colleagues who are passionate about diversity, inclusion and belonging.ApplyPlease click on the apply button to complete your application. Occasionally we receive a large volume of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.At Serco, we see people first and foremost for their performance and potential. We are committed to building a diverse and inclusive organisation that supports the needs of all. As such we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility and flexible working. We operate a hybrid work structure in many of our business areas. We are proudly Disability Confident Leader employers and holder of the Silver Inclusive Employer Standard. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. For help with your application please contact 0345 010 4000.At Serco we support fair access to employment for those with unspent criminal convictions through the ‘Ban the Box’ pledge (some may be exempt due to the nature of the role and the security clearance required). Please contact our recruitment team directly on 0345 010 4000 to discuss.