Technical Administrator

Technical Administrator

Location: Grangemouth

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

Duties included within this role, but not limited to the following

Payroll

• On a weekly basis undertake the duties of a Timewriter to ensure the accurate input of worked hours and absences into the Mpower – specified task being:
• Review and chase missing sheets of personnel
• Ensure that all timesheet have been entered in Mpower.
• Ensure hours recorded to job numbers (WON’s and BUK SAP numbers), authorized absence and holidays are to be recorded for both agency workers and direct employees on a weekly basis.
• Ensure absences report must both be time written for and notified to the HR Department by email. This includes forwarding copies of self- certification forms, Doctor’s notes and other absence forms.
• Ensure all data entries in Mpower are to be completed by no later than 2.00pm each Friday (or as varied by payroll on such occasions as Public Holidays etc…)
• Where a deadline has been missed or an amendment to that weekly submission is needed, Timewriters must do this by noon on the following Tuesday in order for it to be included in that week’s payroll.
• Any missed deadlines or amendments are to be recorded by the Timewriter and statistics issued on a weekly basis to show number of people time written, missed deadlines if applicable and amendments made.
• Provide a payroll query service for all B-UK employees on the Contract.

HR

• Facilitator for the use of the ‘Timeware’ biometrioc system, which validates hours on Site.
• Run Absenteeism reports to highlight areas for focus and intervention.
• Complete relevant section of Onboarding/Offboarding and transfer checklists and submit as soon as possible
• Completion of starter packs for all new starts
• Involvement in the PAAF/TAF process to notify the clients of manning changes
• Facilitate the issuing and retrieval of all BUK IT eqpt
• Coordinate with Central BUK HR he HR files for all BUK personnel

General Office Duties

• Provide clerical support to the B-UK Mgmt Team upon request
• Provide support to administrative document control processes
• Provide support to Training Administration upon request
• Demonstrate a pro-active approach to the role through the identification of improvement opportunities

If you are applying for a non trade position please email a copy of your CV and covering letter to careers.b-uk@bilfinger.com. If you are applying for a trade position, please contact our recruitment team by telephone on 01224 246 124 / 01224 246 148.

Engineering & Consultancy | Bilfinger UK Limited | Permanent | White-collar workers | High-school diploma or equivalent | General Administration