Team Assistant- Scientific & Regulatory Affairs (SRA)

Team Assistant- Scientific & Regulatory Affairs (SRA)

Location:London

Position Overview:

The Europe SRA Team Assistant/Project Coordinator will report to the Europe SRA Director. Candidates must have experience and be competent in coordinating internal and external meetings, managing calendars, travel, and expenses management, managing budgets/purchase orders/invoices, coordinating team meetings, and prioritizing various admin and project related tasks.

What You’ll Do for Us:

• Calendar, Travel and Expenses Management of the Europe SRA Director
• Schedule Europe SRA weekly, monthly, and other relevant meetings routines
• Events Management (Europe SRA live Team meetings and other ad-hoc meeting management requests)
• Manage and track the Europe SRA departmental budget, PO numbers and invoices.
• Manage agencies used by the SRA team
• Troubleshoot day-to-day admin issues to promote the smooth, efficient operation of the Europe SRA Team department.
• Provides support in arranging meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, such as visitor registrations, meeting room reservations and local travel. Also, provide hospitality for guests of the department which may include planning, arranging, and confirming all local logistics support.
• Performs general clerical duties including but not limited to applying for office badges, coordinating IT and technology equipment requests and data entry; completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, SLA vendor agreements and maintaining the Europe SRA Team outlook email distribution group list.

Qualifications & Requirements:

• A minimum of 2 years’ experience in an admin environment
• Comfortable with digital tools and learning new ways of working
• Team player skills with a desire to cross-skill and a willingness to work flexibly across all team processes
• Self-starter able to work independently with a proven desire and ability to learn on-the-job
• IT skills knowledge (e.g., Microsoft Word, Teams, PowerPoint, Excel, Outlook, Concur Tool, SAP, SharePoint, and other internal KO IT Tools)

Skills:

• Inclusive Team player mindset and a willingness to work flexibly across all team processes.
• Thrives in a multicultural and fast-paced work environment.
• Relationship building skills, stakeholder management, and working with cross functional Teams around the enterprise.
• Business Communication skills
• Great organization skills
• Works well under timelines.
• Flexible and adaptable to change.
• Strong problem-solving skills
• Proactive, results driven and a positive solution focused approach.

What We Can Do for You:

• Purpose Driven: Purpose driven approach that empowers our people to protect the environment and communities we serve while delivering safe & quality products.
• Global Connections: Allows you to develop, enhance and maintain global connections that allow us to move faster and learn from others.
• Community of Belonging: We’re an organization that believes our ability to continually grow and build the right atmosphere where people feel safe and empowered, lets you bring your best self to work.

Skills:

Our Purpose and Growth Culture:
We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.