Team Assistant / Administrator, International Events Team

Job Description:

Team Assistant/Administrator, International Events Team

The Assistant/Administrator supporting the International Events group will join the team that produces best-in-class conferences and events at Dow Jones and The Wall Street Journal. The Assistant/Administrator will be responsible for working closely with the team to support all elements required to produce high quality member and client-focused events within the region.

The primary function of the role is administrative, but given the nature of the team’s work will offer an entry level insight into international event management. The role requires a high level of collaboration, coordination, attention to detail and ability to multitask. The successful candidate will be expected to work closely with colleagues in APAC, EMEA and the US.

Responsibilities

• Administrative duties including, but not limited to:
• Shipping/tracking event materials
• Inventory management
• Coordinating and managing event schedules
• Processing invoices/expense in an accurate and timely manner
• Finance duties including:
• Purchase Order creation
• Invoice processing
• Vendor on-boarding
• P&L tracking
• General ad-hoc tasks including, but not limited to store cupboard inventory, paper orders
• Managing global shipments for events, in close liaison with our internal post room
• Assisting in planning and executing events, not limited to RSVPs and on-site staffing
• Develop professional working relationships with all internal and external stakeholders
• Meet and greet external guests for team meetings
• Oversee room bookings and meeting schedules for the team
• Manage travel booking & expense submissions for Event Directors/Senior Event Managers

Requirements

• Recent Graduates with relevant internship/part-time experiences will be considered
• Impeccable administration and organization skills
• Meticulous attention to detail with an inherent sense of care
• A strong team-player willing to lend help to ad-hoc tasks at short notice
• A friendly, pleasant disposition with the ability to build relationships both internally and externally
• Intermediate knowledge of Word, Excel, PowerPoint, Gmail and Google Docs

Dow Jones , Making Careers Newsworthy

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. EEO/AA/M/F/Disabled/Vets .

Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, please reach out to us at TalentResourceTeam@dowjones.com. Please put “Reasonable Accommodation" in the subject line.

Business Area: WSJ MEMBERSHIP GROUP

Job Category: Office Administration Group

About Us

Since 1882, Dow Jones has been finding new ways to bring information to the world’s top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron’s, MarketWatch and Financial News.

This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.

If you are a current employee at Dow Jones, do not apply here. Please go to the Career section on your Workday homepage and view "Find Jobs - Dow Jones." Thank you.

Req ID: 26181