Sweaty Betty Foundation Coordinator

Want to make a difference to the lives of inactive girls across the UK? Come and join our friendly and supportive team! Whether you are a seasoned administrator, looking to step into your first role in the charity sector or looking to balance work with study or home life, we would love to hear how you can apply your strong organisation, communication, time management and administration skills to the role of Foundation Coordinator.

The Sweaty Betty Foundation is a new charity, founded and supported by the global activewear and lifestyle brand for women, Sweaty Betty.

Our mission is to empower women and girls from every background to get active, and stay active, for life. Our focus for the next few years is supporting girls aged 10-18 to find what they love to get moving in school, in their communities and independently. We work with girls who currently have the least opportunities to be active and are from lower income families and everything we do is inclusive, especially for girls from ethnically diverse communities.

We fund and deliver projects in both the UK and the US; our UK focus areas are East London, Leeds, Manchester, Birmingham and Glasgow. The main duties of this role are to provide vital administrative support to the Director and Trustees of the Foundation.

Sweaty Betty Foundation are currently undertaking a Girls’ Voices project, as well as undertaking exciting initiatives to ensure we can be truly girl led. We have also developed new initiatives to engage staff and customers with fundraising. Due to all our exciting developments we now need a Foundation Co-Ordinator to provide administration, secretarial and social media support to ensure the smooth running of the Foundation.

This new role requires strong MS Office skills, excellent communication and organisation skills, along with a passion for empowering women and girls to reach their full potential. The postholder will be responsible for a wide range of administration and support , including coordinating and minuting all meetings, facilitating Foundation activities such as our upcoming Foundation Week in May, and managing our Social Media Accounts. This is an exciting opportunity to gain insight to the workings of a Corporate Charitable Foundation. Working closely with the Director and Business Development Manager, duties will include:

• To provide administrative support to the Director, and to a lesser extent Trustees
• To organise, minute and follow up on all Foundation meetings, as well as distributing relevant information prior and after the meeting
• Filter general information, queries, telephone calls, emails, and invitations by redirecting to a more appropriate point of contact.
• Prepare annual audit documentation
• Ensure invoices are actioned in a timely manner
• Ensuring forms and contracts are completed, signed and returned
• General typing and preparation of forms (including participation agreements, trademark agreements etc) as required
• Prepare and distribute Board materials and other occasional duties as required by the Trustees
• Keeping Sharepoint up to date in relation to Foundation Activities
• Ensuring Foundation presentations, both internal and external, are updated regularly
• Administering and Coordinating Girls Board meetings, organising travel and accommodation for members and parents
• Coordinating volunteering opportunities for Sweaty Betty Staff
• Providing the Business Development Manager with support regarding Foundation Week and other fundraising activities
• Ensuring all consent forms are securely stored
• Internally to act as a first point of contact for the Foundation
• Support the Director and Trustees to develop and update SBF’s policies and procedures in line with review dates and updates to relevant legislation
• To administer Disclosure and Barring Service checks for new employees and Trustees
• To work with external stakeholders such as consultants, agencies and contracted services to provide information they need in a timely manner
• Support HR admin processes
• To provide administrative support to ensure efficient management of the Foundations systems, processes and facilities
• To implement and manage all social media channels and their content related to the Foundation (approximately 25% of the role)
• Liaising with partners to facilitate project visits, SB Brand engagement opportunities etc
• Supporting the coordination and administration of fundraising committees, leading on development of small grants programme

• 6 months experience in the working world, ideally previous role administration/PA experience
• Excellent organisational skills, able to juggle competing priorities and co-ordinate workloads
• Strong administrative and IT skills; Outlook Word, Excel, and PowerPoint
• Knowledge and experience of Social Media/willingness to undertake Social Media training
• Ability to maintain discretion and confidentiality
• Excellent attention to detail
• Ability to work independently, flexibly and within a team
• Time management and ability to meet deadlines
• Good written and verbal communications skills – able to build rapport with a range of people
• Excellent listening skills
• Ability to build relationships, strong team player
• Strong ethical standards and a high level of personal integrity
• Passion for ensuring secondary school girls can reach their full potential

One of our guiding principles is promoting and enhancing diversity and inclusion across all aspects of the work of the Foundation. We want to ensure that our staff are as diverse as possible and particularly that we represent the women and girls that we are aiming to reach with our work.

We will strive to ensure that staff (and trustees) represent people from diverse backgrounds including in relation to ethnicity, age, household income, location, gender identity, sexual orientation and those with disabilities. This is not only the right thing to do but will ensure that we can achieve the best results for the girls we aim to support. We believe that to achieve our mission we will need the broadest possible range of perspectives and ideas.

Given the focus of the work of the Foundation, we would particularly welcome applications from the following people:

• Grew up with a low household income
• From an ethnically diverse background and, if from the UK, with a particular focus on those from a Black or South Asian heritage community

This role will be employed directly by the Sweaty Betty Foundation with:

• 25 days holiday, plus 8 flexible bank holidays
• Flexible Working: we currently work flexibly between the office and home

Employees of the Foundation are also able to access some of the benefits available to Sweaty Betty employees, including discounts on a range of Sweaty Betty merchandise and access to sample sales.