School(s) Administrator

Job content

Full & Part Time will be considered

Grade 4, Starting salary £20,130

The postholder will be part of a team of Administrators who will work across Schools within the Faculty to provide an effective and efficient administration service to staff and students. Postholders will provide Undergraduate and/or Postgraduate course administration and administrative support relating to programmes, assessment, quality assurance, and student conduct and complaints processes and procedures.

Main Duties & Responsibilites:

• Provide information and guidance to students, staff and external stakeholders, dealing with enquiries in a professional and timely manner on matters relating to programme administration and governance procedures.

• Set up and maintain individual records for students undertaking Undergraduate, Postgraduate and Continuous Professional Development programmes.

• Prepare student joining information and course handbooks in liaison with the appropriate colleague.

• Produce course participant lists and supporting documents in advance of each course commencing.

• Upload course materials and publish assessments on the Keele Virtual Learning Environment (KLE) and other similar platforms as appropriate in a timely manner.

• Collate draft assessment documents from academic colleagues and liaise with external examiners regarding the approval of these.Liaise with academic colleagues to resolve anomalies on assessment documentation.

• Liaise with the Exams Team and relevant academic colleagues regarding the requirements for all centrally scheduled assessments and exams.

• To undertake activities related to exam board preparation and support.

• To provide appropriate administrative support for Extenuating Circumstances, for example entering and removing relevant codes in SCIMs and monitoring extensions.

• Work with the relevant colleagues to implement teaching and assessment adjustments for disabled students with students who have declared adjustments.

• Liaise with external examiners regarding exam board attendance and script sampling.

• Set up KLE drop boxes for student assessments and monitoring assessment submissions.

• Enter marks onto the SCIMS system and undertake entry adjustments in relation to late assessment submissions.

• Assist the School’s Academic Conduct Officer in the processing of cases including updating SCIMS with investigation outcomes and ensuring that appropriate reassessment provision is available in accordance with investigation outcomes.

• Coordinate the delivery of student evaluation of teaching, collating responses and reports from module teaching teams and preparing summary reports for consideration at the relevant committees.

• Liaise with the Student records team regarding the confirmation of students’ progression outcomes and the calculation and agreeing of awards for Senate.

• Monitor records of student absenteeism and authorised absence requests.

• Provide a comprehensive administrative service to various committees/team meetings including preparing agendas, taking minutes and liaison with internal and external colleagues, and documenting/undertaking follow-up actions where appropriate.

• Collate quality assurance materials required for quality audits, assist with administration of quality assurance and governance procedures, and organisation of regulatory/University validation events with academic leads.

• Identify prize nominees and associated administration of prizes, including liaison with prize sponsors, arrangement of associated work placement activity and necessary travel and subsistence requirements.

• Prepare straightforward analysis, manipulation and interpretation of data using electronic systems including SCIMS. Run and present standard reports.

• Work flexibly within the team, providing colleagues with general assistance and support to ensure the effective day-to-day operation of administrative service.

• Actively participate in the organisation and running of University and School events such as open days, clearing, induction and graduation events.

Closing date 18th July 2021

For full post details and to find out more about working at Keele please visit:www.keele.ac.uk/vacancies