Sales Ledger Administrator

Job content

As sales ledger clerk, you will be responsible for the sales ledger functions within the organisation and being a support to credit control. The role will involve direct debit processing, invoicing, receipting and providing holiday cover to purchase ledger.

Supervisory Responsibilities:

None

Hours:40 hours a week, Monday to Friday

Key Relationships: Customers, Suppliers, Finance team and other staff within the business

Key Objectives:

· Daily receipting of various bank accounts and cash collection systems.

· Processing all transactions in relation to the direct debit system.

· Processing customer invoices and credit notes, uploading invoices to portals.

· Support Credit control and perform credit control duties.

· Provide support to the accounts in-box.

· Complete account forms.

· Provide support to purchase ledger.

· Answering the departmental phone.

· Provide holiday cover.

· Assisting the finance team with adhoc tasks

Main activities:

Set out below are the main activities of the position

· Perform daily receipting from various bank accounts and cash collection systems. Chase up pending transactions and resolve associated queries in a timely manner. Download bank statements into a centralized folder.

· Setting up customers and associated mandates on the direct debit systems and creating the collection file for submission to the bank. Processing the direct debt receipts and perform house keeping duties to maintain system integrity. Resolving queries and directing “rejected” direct debits to the relevant credit controller.

· Process invoices and credit notes through the system and uploading to customer portals. Processing various intercompany invoices and credit notes on a monthly basis. Assisting in the preparation of commission statements and the distribution thereof.

· Provide support to credit control by phoning/e-mailing customers, releasing orders, sending out customer statements and copy invoices. Provide support to credit control during holiday cover.

· Provide support to the accounts in-box and direct queries to the relevant member of staff. Ensure e-mails and queries are attended too in a timely manner.

· Complete account forms and collate appropriate documentation for approval by the financial controller.

· Provide support to purchase ledger as and when required and during Holiday cover.

· Answering the departmental phone and directing calls as required.

· Provide holiday cover to other members of the finance team.

· Providing assistance to other members of the team and perform adhoc duties as required.

Policy & Procedures:

· To be aware of and comply with Company policy/regulations relative to the care and protection of the Company’s cash, stock, premises, and equipment.

· To be aware of and comply with all current legislation/Company rules relative to the position.

· To be aware of and comply with all current legislation/company rules relative to the position, particularly regarding the Health and Safety at Work Act and associated legislation.

· To ensure conformity with the Trades Descriptions Act and associated legislation.

· To ensure that the interests of the company are safeguarded from external threats and that the company is represented in the correct manner.

· To ensure compliance with all aspects of GDPR and follow company policies.

General Responsibilities:

· Overall responsibility for sales ledger including receipting, raising invoices and credit notes.

· Intercompany invoices and credit notes.

· Direct debit system management and processing direct debit transactions.

· Submitting invoices onto customer portals.

· Supporting purchase ledger.

· Banking and ensuring the accuracy of taking payments.

· Assisting with customer commission calculations.

Measures of Performance:

To include but not limited to;

· Target Performance

· Reviews and Appraisals

· Accuracy

· Ability to meet deadlines

· Reliability and Punctuality

· Timely reporting of data

Benefits include:

· A generous salary

· Employee Discount (after a qualifying period)

· An enhanced company pension scheme (after a qualifying period).

· Generous holiday allowance calculated at 6.6 times your contracted hours.

· Full job specific training

· Wellbeing support provided by the Retail Trust which free to use for all our employees.

· We can discuss flexible working opportunities.

Job Types: Full-time, Permanent

Salary: £25,000.00 per year

COVID-19 considerations:
Staying COVID-19 Secure in 2022. We can confirm we have complied with the government’s guidance on managing the risk of COVID-19.

Work Location: In person

Reference ID: 1138GH