Reserve Manager

Job content

The UK spends approximately £8-10 billion per annum on Medical Technology (MedTech). MedTech encompasses most of the equipment and consumables used by the NHS and care sectors. The pace of technological advancement is substantive and provides both opportunities and challenges to harness innovation, and adapt our regulatory, operational, commercial, and clinical practices to keep up with and take advantage of the opportunities created.

Reporting to the Equipment or Consumables Reserve Leads, the Reserve Managers will lead on the management of the critical care equipment and consumables reserves including demand monitoring and management, stock rotation, alternative identification & incident response, forecasting and analysis, reviewing & approving orders, supporting reserve development & liaison with SCCL. The effective management of the reserves will directly affect patients, savings lives and improving health outcomes. The reserves have provided additional critical care resilience to the NHS during the covid-19 pandemic and will need to evolve as covid-19 becomes endemic in the UK population and as future challenges facing the health service emerge.

The Reserve Managers will be approving allocations particularly on low volume lines in the reserves so that they reach the parts of the NHS where they will have the greatest impact. They will also need to maintain oversight of data reporting and processing so that decision makers in the Department and NHS can rely on high quality data to inform policy and operations.

Each Reserve Manager will have one direct report. They will play an active role in creating and maintaining an environment where staff engagement and morale are high, enabling individuals to fulfil their own potential and make an effective contribution to priorities is essential to success, along with the creation of an inclusive culture and achievement of goals outlined by the DHSC diversity and inclusion strategy.

The Successful Candidate Will Undertake The Following Roles

The ability to interact confidently and effectively within the Department across Government and more widely, providing subject matter expertise, evidence based analysis and recommendation as well as advocating in support of the Departments policies and objectives, and the interests of the health and social care system will be an important aspect of this role.

• Managing part of a small team making available critical care equipment and clinical consumables to frontline NHS services in England and to the Devolved Administrations
• Leading the continuous development of the critical care reserves with the support of a direct report
• Leading some engagement with a range of stakeholder, including across government, the Devolved Administrations, the NHS, and supply chain.
• Work with SCCL (NHS Supply Chain) to ensure continuous development of the National Reserves, including overseeing volume control and allocation, maintenance management, demand and shortage management, reserve forecasting & analysis, stock rotation and disposal.
• Lead on the SCCL relationship to ensure agreed levels of reserve readiness are always maintained and oversee demand management activities.
• Maintain governance processes so allocations are approved at the right level and escalated where critical, and are delivered in a timely manner in support of incident response.
• Monitoring and direction of engineering, support, and maintenance contracts to ensure agreed levels of reserve readiness are always maintained.
• Line management of one direct report
• Ensure continuous data collection, submission, and quality with respect to stock movements, acquisitions, and disposals, including period stock takes and audits.
• Lead the reserve analysis and report preparation as directed.
• Oversight of horizon scanning for risks, opportunities and to understand emerging trends. Ensure there are impact assessments for any risks identified and that appropriate mitigation plans are co-ordinated and implemented in accordance with the Reserves Strategy.
• Develop high-quality briefings and advice, related to the work of the Directorate for ministers and senior leaders.
  

Essential

The successful candidate requires the following skills:

• Experience of managing stockpiles, reserves, logistics or other relevant experience, including regular supplier management, maintenance management, building and leveraging relationships across teams and between organisations to deliver on priorities.
• Experience of delivering operationally to strategic objectives – reporting on milestone delivery effectively to meet deadlines remaining calm to deliver results at pace
• Excellent communication skills, including written and verbal communicating to a high standard.
• A good understanding of cross-team objectives and ability to identify connections and interdependencies between workstreams to align priorities and activities.
• The ability to deliver a high-quality service, including producing briefings and responding to request and queries with often tight timescales.
• Experience of researching and interpreting information from a range of complex sources to form well-considered, logical opinions. Including but not limited to contingency planning.
• Proven ability to remain calm under pressure and adapt well to consistently changing environments.
  

Desirable

• Awareness of how medical technologies are deployed across the Health and Social Care sector and the role they play in supporting the delivery of health and social care objectives and strategies.
• Knowledge of the medical devices industry and supply chains, and an understanding of the commercial drivers for industry and the health and social care system
• An understanding of public procurement and commissioning, in particular within the health and social care context.
• Awareness of the regulatory frameworks governing the production, sale and distribution of products medical products in the UK, EU and US, and the role they play in ensuring patient safety.
• Understanding of the wider policy environment and Government priorities for health and innovation.
  

We’ll assess you against these behaviours during the selection process:

• Delivering at Pace
• Changing and Improving
• Making Effective Decisions
• Communicating and Influencing
• Working Together
• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pensionSuccessful candidates must pass a disclosure and barring security check.People working with government assets must complete basic personnel security standard checks.This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.Sift date: expected W/C 15/11/2021
  

Interview date: expected W/C 29/11/2021 and 06/12/2021

Interview location: By Video

Full interview details will be released with the sift scores.

Applications will be sifted on Behaviours, CV, and Statement of Suitability.

Please use your CV to set out your career history, highlighting specific responsibilities and achievements that are relevant for this role. These can be found in the ‘Responsibilities’ section of the advert.

Please use your 500 word statement of suitability to include a brief background about yourself, outlining why you have applied for this role. You should also include evidence of the essential skills listed within the ‘Responsibilities’ section of the advert.

An initial sift based on Delivering at Pace may be held if a large number of applications are received. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to interview.

At interview candidates will be assessed on Behaviours and Strengths.

To find out more about working in the department please visit our page on the Civil Service Careers Website here and and to find out more information on how to apply visit the Civil Service Careers Website here

Please be aware that some travel may be required across the DHSC estate.

Please note that applicants will require BPSS clearance.

Reasonable adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

Contact Government Recruitment Service via dhscrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.

Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.

If successful and transferring from another Government Department a criminal record check may be carried out.

Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

New entrants are expected to join on the minimum of the pay band.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstance some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.

A reserve list may be held for a period of 12 months from which further appointments can be made.

Any move to DHSC from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ’Contact point for applicants’ section.

Feedback will only be provided if you attend an interview or assessment.

This Job Is Broadly Open To The Following Groups

• UK nationals
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the Republic of Ireland
• nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
• relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.