Recruitment & Onboarding Manager
View: 99
Update day: 30-05-2024
Location: Wolverhampton West Midlands
Category: Human Resources
Industry:
Job content
JOB DESCRIPTION
JOB TITLE: Recruitment & Onboarding Manager
DEPARTMENT:Human Resources & Payroll
REPORTS TO:Human Resources Director
DIRECT REPORTS:None
LOCATION: Molineux Stadium and Compton Park
HOURS:37.5 hours per week
DATE:April 2024
We are Wolves. Progressive, determined, bright, unified and humble. A pack that is hungry for
success. Wolves is one of the fastest growing professional football clubs in the UK, and also boasts
one of the richest histories in the beautiful game.
Formed in 1877, Wolves was a founder member of the Football League, and was one of the
country’s most successful sides in the fifties and sixties. During a two decade spell the Black
Country’s most decorated side won three First Division titles and one of its four FA Cups.
Fast forward 70 years and Wolves are back among football’s European elite, but this time we will
compete as a sports and entertainment business across multiple brand verticals. As a challenger
club, Wolves dare to be different, which is why creating world class propositions in esports, fashion
and music are all part of our ambitious plans.
At Wolves, we don’t simply look to the future, we seize it.
We take seriously our commitment to the safeguarding of children and adults at risk and to
ensuring that Wolves is free from discrimination and harassment.
_____________________________________________________________
Job purpose
To manage the end-to-end recruitment and onboarding process at the club by supporting the club’s
hiring managers to attract the best talent to Wolves, in order to help the football club grow and
progress.
This role will be responsible for managing the safer and inclusive recruitment process for all workers
Wolves hires including employees, consultants, bursary placement students and casuals and working
closely with the HR team to ensure the experience for candidates is positive and meaningful.
This will include arranging interviews and owning the recruitment lifecycle from recruitment
authorisation, offer process until the new recruit is onboarded with the club. The role will involve
administration and governance, as well as the accurate maintenance of HR and Payroll data.
This role will provide a fantastic opportunity to someone with strong organisational and
communicative capabilities who can apply those skills to a sporting environment.
There is a requirement for this person to travel regularly between the campuses so own car and
clean driving licence is essential.
V2 April 2024
__________________________________________________________
Key responsibilities
Recruitment – role model for best practice in recruitment standards.
Managing the recruitment campaign process with managers from the planning, role approval,
advertising, sifting, shortlisting, interviewing, selection/offer, declines and onboarding stages.
Writing and editing job descriptions, ensuring these are on the correct template and written to a
high standard of spelling, grammar and punctuation.
Listing job vacancies for advert, monitoring applications, maintaining the Monday.com boards,
liaising with hiring managers, releasing applications, arranging interviews, giving feedback.
Overseeing the Jobs@wolves.co.uk mailbox and managing all candidate communications.
Thoroughly sifting applications on behalf of managers, flagging any HR queries to the HR
Managers.
Working with managers to create interview questions and interview proformas before
interviews in good time.
New starters onboarding – preparing and issuing offers and contracts, ensuring new starter
paperwork is returned, obtaining references, right to work and DBS documents. Ensuring all
relevant paperwork is submitted to payroll in time for payroll cut off to ensure new starters are
paid on time.
Responsibility for ensuring Right to Work is collected for all workers, including attending Steward
inductions (which are conducted up to approx. 4 times a year evenings and weekends) to collect
and document these, which may be on an evening or weekend. Conduct Right to Work checks
for overseas workers obtaining the relevant gov.uk share code information.
Supporting HR Director where visa sponsorship applies.
Requesting the relevant IT equipment and access identification to ensure new starters are set up
correctly for when they start.
Managing the club’s referencing provider account to ensure they are meeting the club
referencing standards and completing accurate pre-employment reference checks.
Supporting the relationship with the club’s DBS provider and maintaining a high level of
knowledge on internal DBS processes. Completing overseas DBS checks for staff when needed.
Working in conjunction with the EDI Manager to complete the FA’s Football Leadership Diversity
Code reporting on an annual basis.
Maintenance of the Academy SRS board for academy new starters, this is essential for
maintaining Premier League EPPP safe to operate standard to maintain academy Cat 1 status.
To develop and improve the departmental processes where relevant, which will include the
future implementation of an ATS system and training rollout to managers.
Management and delivery of the club induction to new starters.
Being the main point of contact for apprenticeships and management of the apprenticeship
portal.
Being the main point of contact with all existing and partner universities including the creation
of placement agreements where needed.
Role model for the Wolves Spirit Values of Progressive, Determined, Bright, Unity and Humble.
___________________________________________________________
General responsibilities
Compliance with Club policies
Compliance with the Club’s health and safety procedures
Compliance with the Club’s safeguarding policies
V2 April 2024
To promote the Club’s values
To work consistently to embed equality & diversity into the Club
To undertake such other duties as may be reasonably expected
To maintain professional conduct at all times
___________________________________________________________
Key relationships
Human Resources Director
Human Resources Managers
EDI Manager
Payroll Team
Hiring Managers
Senior Leadership Team
New Starters
Complex and varied workforce
Partners – university / apprenticeship / career fair etc.
_____________________________________________________________
Human Resources & Payroll Team
Human
Resources
Director
Payroll Team HR Managers EDI Manager This Role
V2 April 2024
Person Specification
Job Title:Recruitment & Onboarding Manager
Knowledge: the level and breadth of knowledge to do the job e.g. understanding of a defined system,
method or procedure, legal or regulatory frameworks etc
Essential
Specialist in this field, able to advise peers and managers and represent Wolves in live project
groups such as EDI Working Group
Knowledge and appreciation of the importance of confidentiality in this role
A general understanding of organisational structures and reporting lines
Knowledge and understanding of HR policies and practices gained from working in an HR
environment
Knowledge of the Equality Act (2010) and Unconscious Bias in recruitment processes and experience
in managing this
Familiar with how to use Linked In and other job board posting sites to their full capacity at low cost
Knowledge of Right to Work UK to check eligibility of worker
A general understanding of employment terms and conditions and employment rights and practices
GDPR for workers and candidates
Desirable
DBS processing
Knowledge of the history of Wolves
Knowledge of IR35 legislation
Technical/work-based skills: skills specific to the job e.g. language competence, typing skills, coaching skills
etc
Essential
A minimum requirement of Advanced level working knowledge of Microsoft Excel, Word and
PowerPoint
High level of written English
Ability to process HR data at speed whilst maintaining 100% accuracy
Ability to give feedback to candidates in a sensitive and constructive manner
Comfortable putting together accurate MI data
Ability to work with managers to compile suitable interview questions
Ability to cost up a budget
Desirable
Sharepoint
Apprenticeship Levy Portal
Monday.com
X-Ref – or alternative previous referencing provider
Safety Media e-Learning
Team Spirit Payroll
Ability to run Mail Merge
V2 April 2024
General skills and attributes: more general characteristics e.g. flexibility, communication skills, team working
etc
Essential
Promoter and implementer of the Club’s Equality Policy, working consistently to embed equality,
diversity & inclusion into the Club
A proactive approach and the ability to work under pressure, whilst maintaining high attention to
detail is required due to the fast paced, demanding nature of the role
Strong communicator with a desire to help club colleagues
Customer-focussed approach to support the needs of the managers with recruitment
Excellent attention to detail with a high standard of spelling and grammar
Ability to take the initiative, self-motivating and able to see tasks to completion
High level of numeracy and literacy
Ability to prioritise tasks and communicate rapidly when changes are afoot
Conscientious and motivated with high level of personal initiative
Not afraid to ask for help, keeping the rest of the team informed of any challenges faced
Experience: proven record of experience in a particular field, profession or specialism.
Essential
Significant recruitment process experience
Previous experience as a recruitment advisor and / or HR administrator
Proven positive stakeholder management
Experience of interviewing both in person and over Microsoft Teams
Accurate administration capability including speedy data inputting
Experience of working in a fast-paced environment
Experience of dealing with enquiries and resolving problems
Experience of giving sound advice to managers
Diary management experience
Desirable
Working in a professional sporting environment
Qualifications: the level of educational, professional and/or occupational training required
Essential
Educated to A-level or equivalent, GCSE grades B and above in English and Maths (we will seek proof
of qualifications)
Desirable
Recruitment – specific qualification
Certificate in HR Practice / Certificate in Personnel Practice
CIPD qualification or working towards
Degree or equivalent
V2 April 2024
Deadline: 14-07-2024
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