Recruitment & HR Coordinator

Job content

JOB PURPOSE: To provide high quality Recruitment and HR Administration support within the organisation and across the Federation of 20 GP Practices KEY RESPONSIBILITIES: Recruitment Ensuring job vacancy details are accurate prior to advertisement and the correct approval process has been completed. Carrying out all aspects of pre-employment checks; including Right to Work checks, references, DBS checks, medical clearance, Right to work in the UK, qualification/professional membership checks, following up as necessary. Carrying out all aspects of appropriate checks for GPs and Nurses (GMC, National performers checklist, Medical Indemnity, NMC). Review job descriptions and person specifications to ensure they are fit for purpose, inclusive and relevant.

Managing our various Recruiter accounts; posting vacancies, reviewing candidates and direct searches/sourcing when required. Maintaining relationships with candidates throughout recruitment process and keeping Candidate Tracker updated at all times. Arranging interviews, drafting offer letters and contracts, and making offers to successful candidates. Identify possible areas for improvement in the recruitment and selection process and support implementation.

Ensure effective communication with Payroll on new starters and other related issues to enable salaries to be paid correctly and on time. Employee Lifecycle Creating electronic and online HR files for all new starters; ensuring all documentation is present and completed Ensure key departments are aware of pending new starters Responsible for arranging mandatory induction sessions and conducting / leading on the Taurus induction Tracking probation periods, liaising with line managers at review periods and ensuring all relevant correspondence is actioned Maintaining the leaver process; preparing leaver letters, calculating any outstanding holiday, notifying benefits providers and collating exit interview data Provide first line response in line with policies and procedures and sign post as appropriate To be responsible for continuous improvement in own areas as well as across the team. Maintain and updating our Mandatory Training system (in house system called Blue Stream, this includes ensuring profiles for employees are up to date (name, job role, training required, deactivating employees etc.).Providing regular training reports to the Senior HR team and wider management HR System Managing the online HR system, People HR ensuring all data is accurate and correct at all times, setting up new starters, removing leavers and updating employee changes Updating employee holidays and managing any carry forward days at the end of the year Preparing reports to provide to the Senior Management Team as and when required Providing light system support to the business and liaising with People HR technical support when required for any deeper issues. Management Information & Reporting.

Compile HR & Recruitment KPI reports for stakeholders To assist in the production of documents, charts, tables, etc., by use of Microsoft IT Packages, e.g. Word, Excel, PowerPoint and use Outlook to disseminate certain information/documents by Email. General administration Benefits management; be the main point of contact for third party benefit providers, ensure all staff receive relevant information on the schemes available and answer any ad hoc queries regarding the schemes Taking the lead in managing the Recruitment inbox and supporting to other HR inboxes as necessary. Preparing employee letters in relation to salary reviews, change of role etc., and update all relevant systems when required.

Preparing ad hoc employee letters as requested by the business Keeping HR document templates up to date, automating manually processes within our HRIS where possible. Supporting HR led investigations with note taking. Assist the Business Support team with reception duties, ad-hoc projects and duties when required. Ensure information held in respect of future, current and leaver employees complies with current legislation and best practice.

Ad-hoc administrative support for recruitment and HR programmes of work as appropriate Answer telephone calls to Taurus Healthcare and managing queries. To carry out any other appropriate, reasonable duties required, commensurate with the role as required.