Records Services Archive Coordinator

☞ York and Scarborough Teaching Hospitals NHS Foundation Trust

View: 104

Update day: 13-05-2024

Location: York Yorkshire and the Humber

Category: Other

Industry: Hospitals Health Care

Position: Entry level

Job type: Full-time

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Job content

Would you like to be part of a new team delivering a key service across our Trust?The Trust holds a variety of types of records both at Trust managed archive facilities and also at 3rd party storage companies. Each type of record will have various assessment criteria in order to determine correct retention and destruction protocol in line with legislative requirements.To achieve this goal we are looking for highly motivated, capable and pro-active individuals to deliver and help develop the Archive Team within the Health Records Department.The role involves being responsible for the retention, destruction and scanning of patient documents, delivering a high quality service for all service users and providing a comprehensive, confidential, and effective archiving service to the Trust.We are looking for enthusiastic individuals with; good communication skills, excellent team working, organisational and time management skills. Individuals will also need to be physically fit as there is a significant amount of manual handling involved. As this is a new team the post holders will be expected to work closely with the Health Records managers and external departments to help cement and improve the service as it develops.This is cross-site and you will be required to work from York Hospital and both our Rawcliffe and Clifton Moor sites.This job is currently going through formal job matching and therefore the noted banding is indicative.The Records Archive Coordinator will provide a high quality service for all users of the Core Patient Database (CPD).The post holder will work within the Health Records Department providing a comprehensive, confidential and effective retention and destruction service to the Trust.The post holder will be expected to be the first point of contact on all matters relating to the retention, destruction and storage of records, responding to telephone, email and face to face requests and enquiries for information held on Trust sites and with external storage providers.The post holder will be required to provide supervision to Records Services Operatives (Band 2) staff in the absence of Team Leaders.Successful applicants will be shortlisted based upon how they meet and can demonstrate the essential and desirable criteria set out in the Person Specification, candidates who fail to demonstrate this will not be shortlisted.Our benefitsWe offer a range of benefits to support our staff including:
  • Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependents
  • 27 days holiday rising to 33 days (depending on NHS Trust service)
  • A variety of different types of paid and unpaid leave covering emergency and planned leave
  • Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
  • NHS Car Lease scheme and Cycle to Work scheme
  • An extensive range of learning and development opportunities
  • Discounts on restaurants, getaways, shopping, motoring, cinema and finance through a of providers
For further information on the fantastic range of benefits we offer please visit the Trust’s dedicated Staff Benefits pages.For further details / informal visits contact: Name: Charlotte Evison Job title: Records Services Operations Manager Email address: charlotte.evison@york.nhs.uk Telephone number: 01904 725020
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Deadline: 27-06-2024

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