Receptionist / Administrator

View: 104

Update day: 11-06-2024

Location: Ross-on-Wye West Midlands

Category: Administrative / Clerical / Assistant

Industry: Education Management Automotive Staffing Recruiting

Position: Entry level

Job type: Full-time

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Job content

KEY PERFORMANCE AREAS

Principal Accountabilities

Meet and greet all visitors to Berry Gardens
Answering and transferring incoming calls
Postal duties- opening, distributing, and franking post on a daily basis, distributing internal post to appropriate departments
Booking of meeting rooms
Hospitality including ordering and providing refreshments for meetings
Booking taxis and ad hoc travel requests
Arrange GoTo meetings for the wider team
Raising purchase orders for invoices as and when required
Assisting with the administration for company vehicles, for BGL and BGG including pool vehicle(s)
Assisting with general administration as instructed on an ad-hoc basis
Responsible for event booking forms, responses and organising changes where appropriate
Assisting with arrangements and liaison for company events both externally and internally
Attend events as required to support the business
Support internal BG events, community projects and donations
Ordering office supplies, stationary and equipment and updating/balancing the expense account and Administration credit card

PERSON SPECIFICATION

Evidence of experience in a similar role, (within the soft fruit industry would be an advantage)
Strong appreciation of our business needs and resourcefulness in coming up with solutions to their challenges
Ability to relate to key client personnel in a professional and credible fashion
Well-developed personal and written communication skills, including the ability to communicate with a wide range of employees
Good interpersonal skills
Ability to work as part of a team with colleagues across professional, operational and cultural boundaries
Proactive approach and prompt responses to all service requests
Ability to identify needs and issues and recommended suitable and pragmatic courses to action and solutions, adopting a risk aware approach.
Good time management and organisational skills with the ability to handle a number of tasks at once and meeting deadlines as required
Very good organisational skills
Good IT skills including experience of Word, Excel, Outlook and experience with using a switchboard

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