Assistant & Office Manager

Conteúdo do emprego

Company description

Nevastar Finance is an independent international financial investment firm. It was founded in 2003 by Stanislas Rotman, Olivier Rouget and Ignace Rotman. The three founders, along with Nevastar’s executive team, have long-standing and complementary experience from leading financial institutions and management consulting firms.

Our advisory board is composed of leaders in their fields with outstanding experience and achievements.

Nevastar Finance is authorized and regulated in the United Kingdom, the United States of America, Luxembourg and Switzerland. It has offices in London, Luxembourg and Geneva.

Job description

The position would suit a highly organised and efficient person looking for an opportunity to make an impact in a successful and rapidly expanding firm. At least one year’s experience in a similar role is essential, preferably within a finance company. You will be providing support to the Directors, including the CEO, as well as taking care of the office on a day-to-day basis.

Personal Assistant duties

• Travel arrangements: including booking all flights, hotels, transfers and visas for the directors (worldwide)
• Scheduling diaries: booking all business meetings, lunches and professional appointments for the directors
• Presentations: helping with proofreading, final formatting, printing and binding of client presentations and portfolios
• Documentation: liaising with the Client Advisor in Geneva to help in the preparation of agreements, contracts and other account opening documents

Office Management duties

• Liaising with suppliers and contractors (for printers, IT, phones) and ordering supplies and consumables (coffee, sugar), placing stationery orders
• Organising staff events and Christmas functions
• Ad hoc duties: including ordering Christmas cards, business cards, and client gifts
• General admin: including all filing, arranging boardroom reservations, answering and directing all calls, meeting and greeting clients (making teas and coffee), running errands (Post Office), as well as any other miscellaneous tasks

Due to the high profile nature of our clients, the successful candidates will need to demonstrate discretion, outstanding interpersonal skills, a high level of attention to detail and a pro-active attitude to all their job functions. Must be a team player, enthusiastic and self-motivated

Comfortable with Outlook, Excel, PowerPoint, and Word

Degree-educated preferable, or number of years equivalent experience

Spoken and written French an advantage but not essential

Spoken and written Portuguese/Brazilian Portuguese an advantage but not essential

Start Date:ASAP

Job Types: Full-time, Contract

Salary: £150.00-£250.00 per day

Schedule:

• Monday to Friday